Executive Administrative Assistant

22 hours ago

Dublin, Dublin City, Ireland beBeeAdministrator Full time €30,000 - €45,000

Job Title

As a key member of our organization, we are seeking an experienced Administrative Professional to provide exceptional front-of-house reception services and administrative support.

About the Role

We are looking for a highly organized and detail-oriented individual who can effectively manage office operations, providing a welcoming and helpful attitude to all visitors and clients.

Key Responsibilities:

  • Reception Duties:
  • Provide professional greeting and assistance to visitors and clients in a timely manner.
  • Manage incoming calls, respond promptly, and direct as necessary.
  • Maintain a tidy reception area and ensure efficient visitor sign-in process.
  • Handle mail, deliveries, and other office-related tasks with accuracy.
  • Administrative Support:
  • Offer general administrative assistance to office staff and management.
  • Update and maintain internal databases, records, and filing systems.
  • Assist with document preparation, data entry, scanning, photocopying, and printing tasks.
  • Schedule appointments and manage calendars as required.
  • Order and maintain office supplies and stationery.
  • Customer Service:
  • Respond to customer inquiries via phone and email in a prompt and courteous manner.
  • Liaise with internal departments to ensure customer needs are met efficiently.
  • Support to Operations:
  • Provide administrative support to logistics, sales, or service teams.
  • Assist in processing purchase orders, invoices, or import/export documentation as needed.
  • Coordinate communication between departments and ensure smooth flow of information.

Requirements

To be successful in this role, you will possess:

  • Previous experience in a receptionist or administrative position.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with integrity.

Personal Attributes

Our ideal candidate will demonstrate:

  • A professional and friendly demeanor.
  • Reliability, punctuality, and self-motivation.
  • Flexibility and adaptability in approaching tasks.
  • Attention to detail and accuracy in all work.
  • Ability to multitask and remain calm under pressure.

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