Office Support Specialist

23 hours ago


Dublin, Dublin City, Ireland beBeeAdministrative Full time €45,000 - €60,000

We are seeking an exceptional Office Support Specialist to join our team.

About the Role

The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities

  • To provide key support to our CEO and senior management
  • Manage and carry out all administrative duties related to secretarial obligations
  • Organize and coordinate Board meetings, work plans, and related documents
  • Maintain accurate records and ensure compliance with best practices
  • Support the leadership team in delivering key initiatives and projects
  • Attend meetings to take minutes as required
  • Manage calendars and schedules efficiently
  • Handle emails, queries, and escalate issues as needed
  • Ensure all documents adhere to correct formats and standards
  • Collaborate on various projects assigned by senior management

Essential Skills & Qualifications

  • A minimum of 2 years of administrative experience in a client-focused environment or similar setting
  • Third-level secretarial or administration qualification desirable
  • Excellent communication skills with the ability to interact effectively with internal teams, clients, and stakeholders
  • Strong time management and organizational skills with attention to detail
  • Ability to work collaboratively within a team environment
  • High level of accuracy and proficiency in MS Office Suite, Outlook, and internet
  • Familiarity with CRM/database/report writing tools and social media an advantage
  • Fluency in English essential
  • Ability to take initiative and work independently
  • Flexible approach to work

Working Arrangements

  • Dublin City Centre based
  • Minimum 4 days in office required
  • 35-hour work week

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