Facilities Management Support Lead

6 days ago


Dublin, Dublin City, Ireland Spencer Marshall Full time

About the Role

This is an exciting opportunity to join our team as a Workplace Experience Coordinator. You will play a vital role in supporting the Facilities Manager and contributing to the success of our business.

Key Responsibilities

The successful candidate will be responsible for:

  • Providing support to the Facilities Manager in relation to all FM matters.
  • Coordinating the PPM maintenance calendar and booking in works.
  • Administration of all work orders raised via helpdesk, ensuring jobs are completed and closed by due date.
  • Assisting in quality assurance/audits, meeting/exceeding client expectations for operational excellence and process improvement.
  • Preparing meetings and events, ensuring all catering and refreshments are ordered and in the relevant room on time.
  • Ensuring Meeting Rooms are left tidy and clean for the next meeting.
  • Managing office/catering supplies, including Stationery, Crockery, etc.
  • Responsible for ensuring Front of House is covered at all times.
  • Deputising in the Facility Manager's absences, taking on SSE responsibility on site and utilising software ensuring compliance and certification is in place across the site.
  • Liaising with Estate Management to ensure building repairs and statutory services are carried out in a manner consistent with client expectations.
  • Raising supplier purchase orders and general procurement, adhering to process and approval limits in place.


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