Administrative Support Specialist

2 days ago

Belfast, Ireland beBeeAdministrative Full time £29,303 - £35,564
Job Opportunity

This is a unique opportunity for an enthusiastic and proactive individual, eager to develop their experience and launch a career in administrative support roles within Human Resources or Finance.

About the Role
  • You will engage in a wide array of duties, offering a comprehensive understanding of departmental operations.
  • The role offers the opportunity to split time between supporting both Finance and HR functions.
Duties and Responsibilities
  • HR: Provide administrative support for recruitment processes, including uploading sift and interview scores, scheduling interviews, and managing the recruitment system.
  • Liaise with external partners, such as SSCL Support colleagues with recruitment queries and other HR transactional tasks.
  • Manage the shared HR inbox and respond to queries effectively.
  • Assist with onboarding new employees and maintaining HR records and databases.
  • Support raising Purchase Orders and liaising with Account NI, preparing HR-related returns as required.
  • Keep up-to-date with relevant HR legislation and best practices.
  • Finance: Provide admin support to the finance team, including ownership of the finance team mailbox and responding to queries.
  • Liaise with teams across the department, supporting Purchase Order and other finance queries.
  • Support the COG with all finance matters and lead on management of purchase orders.
  • Support key monthly, quarterly, and yearly financial processes.
  • Assist with provision of information for internal and external reporting.
Essential Criteria
  • Proven administrative support experience, particularly within an office environment.
  • A commitment to maintaining accurate records and data compliance.
  • A strong interest in developing a career within Human Resources or Finance, with a proactive approach to learning and growth.
Desirable Criteria
  • Experience working within a finance or HR related field.
  • Familiarity with Civil Service recruitment processes.

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