Dublin Workplace Experience Lead

7 days ago

Dublin, Dublin City, Ireland beBeeExperience Full time €35,000 - €40,000

Job Title: Workplace Experience Coordinator

">Workplace Experience Coordinator

This role is responsible for delivering exceptional workplace experiences in Dublin. The coordinator will be the primary point of contact for all employee queries relating to office experience, policies and travel.

The ideal candidate will have 5+ years of experience in Office Management, Administrative Assistance or Project Management. They will possess a friendly, approachable demeanor with a customer-service attitude, ready to support employees and visitors alike.

Main Responsibilities:

  • Coordinate office maintenance requests, collaborating closely with vendors to ensure timely repairs and upkeep.
  • Provide regular status updates on projects and initiatives
  • Manage mail, shipping and office procurement processes to ensure smooth operations and timely vendor payments.
  • Organize office layout and maintain inventory to optimize space and resources.

The Workplace Experience Coordinator will also be responsible for building strong relationships with leadership to foster collaboration and innovation. They will partner with HR and Health & Safety teams to update and maintain office policies as needed, ensuring a safe and compliant work environment.

Requirements:

  • 5+ years of experience in Office Management, Administrative Assistance or Project Management.
  • Friendly, approachable demeanor with a customer-service attitude, ready to support employees and visitors alike.
  • Proficiency in MS Office (Excel, Outlook) and experience with purchasing and expense management systems like Oracle iProcurement.
  • Strong prioritization and workload management skills, with confident decision-making and initiative-taking abilities.
  • Experience conducting surveys and driving process improvement.
  • Comfortable working with remote managers and building relationships with local leadership.
  • Ability to travel for onboarding support.
  • Skilled in capturing meeting minutes and action items.

About Us:

We offer opportunities for career growth and development in a dynamic and supportive team, along with a competitive salary range.

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