Facilities Coordinator

5 days ago

Shannon, Ireland beBeeAdministrative Full time €35,000 - €40,000

Key Responsibilities:

Gain a long-term, stable role with a dynamic team in the industry. This varied and engaging position supports both Facilities and Tooling Departments while also assisting with basic accounts administration.

Role Description
  • Schedule and manage Planned Preventive Maintenance (PPM) works for the Facilities Department.
  • Assign and track Reactive Maintenance tasks for on-site teams or contractors.
  • Maintain accurate records in the ERP system.
  • Prepare monthly reports on activities, expenditure, and requisitions.
  • Provide day-to-day administrative support to the Facilities Team.
  • Plan and coordinate PPM for tooling equipment in the Tooling Department.
  • Oversee calibration and maintenance schedules.
  • Source, purchase, and track tooling equipment.
  • Manage ERP documentation and reporting, including KPIs and expenditure analysis.
  • Support the Tooling Team with administrative duties.
  • Process purchase orders and supplier invoices in Accounts Administration.
  • Assist with expense tracking and budget monitoring.
  • Liaise with the finance department to ensure timely payments.
  • Maintain accurate financial records relating to Facilities and Tooling costs.
Requirements
  • 2+ years administrative experience, ideally within a Facilities, Tooling, or Accounts environment.
  • Proficient in MS Office (Excel, Word, Outlook).
  • High attention to detail with strong organisational skills.
  • Ability to prioritise tasks and work to deadlines.
  • Strong communication skills, both verbal and written.
  • Fluent in English (written & spoken).

This is an exciting opportunity to work in a supportive and collaborative work environment with career growth and professional development encouraged.

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