Office Coordinator

2 days ago

Shannon, Ireland beBeeAdministrative Full time €30,000 - €40,000
Job Overview

This role is focused on providing exceptional administrative support in a fast-paced office environment. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work independently or as part of a team.

Key Responsibilities

  • Perform general office duties in accordance with established procedures or management requests.

  • Support the Aviation Executive in roster management, including submitting public holiday and overtime reports.

  • Update records for leave, time-in-lieu, and sick leave, and submit medical certificates and social welfare claims as needed.

  • Create, track, and complete purchase orders for all requirements.

  • Maintain the Records Management system and provide administrative support to unit management.

  • Provide telephone and email support to staff, industry, and the general public.

  • Assist with training activities, scheduling, and record-keeping.

  • Process licence applications and carry out documented procedures.

  • Act as the focal point for Health and Safety and liaise with contractors.

  • Liaise with Facilities Management and arrange catering and room bookings.

  • Maintain notice boards and oversee office supplies.

  • Prepare for annual payroll and health and safety audits.

  • Process travel and subsistence claims and schedule shred collections.

  • Coordinate wellbeing initiatives and first aid training.

  • Complete and issue standards forms and respond to queries.

Essential Requirements

  • Experience in a busy administrative position.

  • Excellent interpersonal and communication skills.

  • Proficient in Microsoft Office Suite and other relevant software.

  • Ability to work independently or as part of a team.

Benefits

This role offers a dynamic and challenging work environment, with opportunities for growth and development.

  • SHEQ Officer

    2 weeks ago

    Shannon, Ireland Cpl Full time

    SHEQ Officer – Shannon & Foynes (Full-Time, Permanent) Schedule: Monday to Friday | No weekends or night shifts Reports to: SHEQ Manager You must have the right to work in the EUThe RoleThis is a practical, coordination-heavy role supporting Safety, Health, Environmental, and Quality (SHEQ) systems across two busy industrial sites.You'll help ensure...

  • Credit Control Coordinator

    2 weeks ago

    Shannon, Ireland beBeeCoordination Full time €28,000 - €42,000

    Credit Control Coordinator As a highly organised Credit Control Coordinator, you will be responsible for reconciling incoming group payments and liaising with contacts to rectify any discrepancies.Key Responsibilities:Reconcile incoming group paymentsLiaise with contacts to rectify any discrepanciesRectify discrepancies with individual policyholdersUpdate...

  • Administration Officer

    2 days ago

    Shannon, Ireland AirNav Ireland Full time

    OverviewAirNav Ireland – Administration Officer (Aviation)AirNav Ireland is a commercial semi-state company, established under the provisions of the Air Navigation and Transport Act, 2022. AirNav Ireland's primary function is the provision of air traffic management (ATM) and related services in Irish-controlled airspace and at State airports. AirNav...

  • Aircraft Leasing Administrator and Coordinator

    3 hours ago

    Shannon, Ireland beBeeAdministration Full time €45,000 - €55,000

    Job DescriptionAs a Senior Administrator, you will be responsible for preparing and signing legal documents, coordinating documents requiring legalization, working with consulates and embassies to ensure timely document processing, uploading essential documents to an internal system, and performing varied administrative duties such as printing, scanning, and...

  • Facilities Coordinator

    5 days ago

    Shannon, Ireland beBeeAdministrative Full time €35,000 - €40,000

    Key Responsibilities:Gain a long-term, stable role with a dynamic team in the industry. This varied and engaging position supports both Facilities and Tooling Departments while also assisting with basic accounts administration.Role DescriptionSchedule and manage Planned Preventive Maintenance (PPM) works for the Facilities Department.Assign and track...

  • Operations Coordinator

    1 week ago

    Shannon, Ireland beBeeWarehouseOperative Full time €35,000 - €45,000

    Warehouse Operative Opportunity We are seeking an experienced Warehouse Operative to join our team on a full-time permanent basis. As a key member of our logistics operations, you will play a critical role in ensuring the smooth and efficient operation of our warehouse. Your primary responsibility will be to support the daily tasks of the warehouse,...

  • Facilities Operations Coordinator

    2 weeks ago

    Shannon, Ireland beBeeCareer Full time €35,000 - €42,000

    Job Description:The role of Facilities Administrator is a fantastic opportunity to secure a long-term, stable position with a global industry leader. You will play an important role in keeping the operation running smoothly from scheduling maintenance works to processing invoices.Key Responsibilities:Schedule and manage Planned Preventive Maintenance (PPM)...

  • Chief Compliance Officer

    2 days ago

    Shannon, Ireland beBeeRegulatory Full time €65,000 - €85,000

    Compliance Director">We are seeking an ambitious and driven professional to effectively lead within a fast-paced and dynamic environment. The Compliance Director will be responsible for leading the companies compliance strategy to ensure that all products, processes, and operations meet the applicable laws, regulations and standards.">Key...

  • Senior Aircraft Leasing Corporate Governance Officer

    1 week ago

    Shannon, Ireland beBeeSecretary Full time €88,000 - €101,000

    Company Secretary PositionWe are seeking a seasoned Company Secretary to fill a key role within our organization.Key Responsibilities:Coordinate and execute daily transaction approvals, ensuring timely document execution.Manage annual compliance requirements for group entities and serviced entities, maintaining accurate records and adhering to regulatory...

  • Senior Receptionist

    2 weeks ago

    Shannon, Ireland beBeeCustomerService Full time €40,000 - €50,000

    Administrative Operations CoordinatorWe are seeking an extremely well-organised and professional individual to fill the role of Administrative Operations Coordinator in Shannon.Key Responsibilities:Act as the first point of contact, providing a warm and professional welcome to all visitors and managing the sign-in process effectively.Answer and direct all...