Support Specialist

4 days ago

Cork, Cork, Ireland beBeeAdministrative Full time €52,000 - €63,000

Job Summary:

We are seeking a highly professional and discreet administrative support specialist to provide comprehensive support to senior stakeholders in a fast-paced environment.

This role requires strong organisational skills, attention to detail, and the ability to work with senior stakeholders.

Key Responsibilities

  • Diary & Calendar Management: Efficiently manage complex diaries, coordinate scheduling, and ensure alignment of priorities.
  • Travel & Expenses: Organise domestic and international travel arrangements, prepare detailed itineraries, and process travel and expense claims accurately.
  • Meeting Coordination: Arrange internal and external meetings, prepare agendas, record and distribute minutes, and follow up on action items.
  • Executive Presentations: Draft, edit, and prepare high-quality presentations and other executive-level materials.
  • Email & Correspondence Management: Monitor, prioritise, and manage incoming communications with professionalism and discretion.
  • Systems & Processes: Manage purchase orders and ensure accurate use of corporate systems.
  • Stakeholder Engagement: Act as a professional point of contact for internal and external senior stakeholders, handling sensitive information with confidentiality at all times.

Required Skills & Qualifications:

  • Proven experience as an administrative support specialist, personal assistant, or similar role supporting senior leadership.
  • Strong organisational and time-management skills with the ability to prioritise and multitask effectively.
  • Excellent communication skills, both written and verbal, with strong attention to detail.
  • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and experience with corporate systems.
  • Ability to demonstrate discretion, confidentiality, and professionalism when handling sensitive matters.
  • Strong interpersonal skills with the ability to build trusted relationships across senior levels of the organisation.

Benefits:

This is a pivotal role requiring strong organisational skills, attention to detail, and the ability to work with senior stakeholders in a fast-paced environment.

The successful candidate will have the opportunity to work closely with senior stakeholders, develop their skills and expertise, and make a meaningful contribution to the organisation.

Others:

This role offers a unique opportunity to work in a dynamic and fast-paced environment, where no two days are the same. If you are a motivated and organised individual with excellent communication skills, we encourage you to apply.

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