Administrative Support Specialist

1 day ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €45,000 - €55,000

Job Title

An Administrative Support Specialist is required to provide effective administrative support to the HR function.

Key Responsibilities:

  • Ensure the timely and accurate administration of HR documentation, including new starter paperwork, contract amendments, reports, and employee records.
  • Maintain and update the Human Resources Information System (HRIS) and process reports as required.
  • Support the payroll function in ensuring that both weekly and monthly payrolls are up-to-date and payroll teams are actively informed of any changes.
  • Provide accurate and timely advice to employees on HR policies and procedures.
  • Actively engage with Managers on the probation process, ensuring review meetings are being adhered to.
  • Provide professional support to Employees and Managers across all jurisdictions, including Ireland, Northern Ireland, Scotland, England, and International Contracts.
  • Be present at formal meetings and undertake note-taking tasks when required to do so.
  • Develop and update HR policies and procedures to ensure legislative requirements and best practice are adhered to.
  • Remain up-to-date with current legislation, initiatives, and best practice within HR.
  • Actively participate in HR initiatives and support the Group HR Manager in rolling out key/ad-hoc projects as required.
  • Act as a point of contact for HR-related queries for Employees and Managers across Group jurisdictions.
  • Actively assist the HR Administration function with the Group HR mailbox.
  • Support the HR Administration function with resolving any escalated queries and escalating to the HR Business Partner's in a timely fashion if necessary.
  • Attend meetings as requested by the HR Business Partners or HR Management.

Requirements:

  • The ability to adapt quickly to changing priorities.
  • A CIPD qualification or equivalent desirable.
  • Strong attention to detail.
  • Demonstrated computer skills and MS Office skills, especially Word, PowerPoint, email, and Excel.
  • Ability to work unsupervised, demonstrate initiative, strong communication, interpersonal, and communication skills.
  • A supportive personality, flexible, and helpful team member.
  • Ability to travel to other office locations as and when required.

Why Join Us?

  • Be part of a company that encourages involvement, diversity, and inclusion.
  • Be part of a company that nurtures excellence and develops leaders.
  • Be part of a company that encourages personal development and career progression through further education, mentoring, and pathway programs.
  • Be part of a company dedicated to making a difference through Corporate Social Responsibility.
  • You will receive a competitive salary and benefits package, which includes 25 days annual leave per annum, company pension, life assurance, access to Employee Assistance Programs, and access to career developmental opportunities.

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