Administrator Executive

7 days ago

Galway, Galway, Ireland Cpl Full time

Our Client, an Educational Institution is looking to hire an Administrator Executive on a temporary Full-Time contract.

Role Summary:

The post holder will deliver high-level, professional, and efficient executive support to the President, managing a wide range of administrative responsibilities. Key duties include:

Managing the President's diary and scheduling meetings, follow-ups, and appointments.Preparing materials and documentation for the President's meetings.Monitoring and responding to emails directed to the Office of the President.Drafting formal, high-level correspondence as required.Coordinating the President's travel arrangements.Organising and overseeing high-profile events, including visits from dignitaries, government ministers, and other VIPs.Supporting the planning and execution of Honorary Conferring ceremonies, including preparing guest lists, sending invitations, managing RSVPs, and other related tasks.Providing administrative support to the Director of Planning & Administration, as needed.

Role Requirements:

·Exceptional accuracy and strong attention to detail.

·Demonstrated tact, professionalism, diplomacy, and the ability to maintain strict confidentiality.

·Proven experience in drafting high-quality correspondence, report writing, and meticulous proofreading.

·Excellent communication and interpersonal skills.

·Ability to thrive in a dynamic, fast-paced, and evolving work environment.

·Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint.

·Experience with Agresso (or similar financial/administrative systems).

·Familiarity with the third-level education sector, with a strong understanding of the Irish higher education landscape.

For more information, please email

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