Office Administrator

5 days ago

Dublin, Ireland Wallace Myers International Full time

Office & Administrative Support· Manage day-to-day office operations and act as a first point of contact for candidates, clients, and visitors.· Maintain accurate records, databases, and documentation, ensuring high levels of data integrity.· Prepare contracts, letters, reports, and other documents with exceptional attention to detail.· Handle incoming calls, emails, and general enquiries promptly and professionally.· Support consultants with scheduling interviews, preparing candidate packs, and updating ATS/CRM systems.Compliance & Process Management· Ensure all candidate compliance documents are collected, verified, and stored correctly.· Maintain GDPR standards and adhere to data protection policies.· Monitor internal processes and highlight opportunities for improvements in efficiency.Operations Support· Liaise with suppliers and manage office stock and subscriptions.Marketing & Communications Support· Assist with creating job adverts, social media posts, and email marketing campaigns.· Update company website and social channels with new content when required.· Support employer branding initiatives and internal communications.· Help prepare presentations, proposals, and marketing collateral.---Key RequirementsEssential· Proven attention to detail and a strong focus on accuracy.· Excellent organisational and time-management skills, with the ability to juggle multiple priorities.· Strong written English, including grammar, formatting, and professional communication.· Interest in marketing and communications, with willingness to learn and contribute to content creation.· Proficient in Microsoft Office and comfortable learning new software. Must be tech savvy· Professional, friendly, and confident communication style.Desirable· Previous experience in a recruitment, HR, or professional services environment.· Knowledge of CRM/ATS systems· Basic experience with social media management or design tools (e.g., Canva).---Personal Attributes· Highly organised with a proactive mindset.· Reliable, trustworthy, and discreet with confidential information.· A team player who enjoys supporting others and contributing to a positive office culture.· Creative flair and a willingness to get involved in marketing or branding projects.At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services.

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