Executive Assistant

2 days ago

County Dublin, Ireland Abrivia Full time

Job Title: Executive Assistant Location: Dublin City Abrivia recruitment have an exciting new opportunity for a driven and ambitious Executive Assistant to join their client a leading global aviation company in Dublin.
This is an exciting opportunity to work in a fast-paced, dynamic environment and provide comprehensive support to two Commercial Regional Heads.
This opportunity offers an excellent salary and benefits package, along with a great opportunity to develop your skills and learning.
Key Responsibilities: Extensive diary management, international travel arrangements and expenses.
Screen calls and manage incoming emails.
Prepare agendas, briefing materials, presentations, and board documents.
Coordinate and take minutes for team meetings.
Organise internal and external events.
Maintain schedules, action logs, and follow up on assigned tasks to ensure timely completion.
Support departmental projects and initiatives, demonstrating flexibility and initiative.
Manage file systems, ensuring organisational efficiency.
Adhere to departmental processes and identify opportunities for improvement.
Requirements: Minimum 5 years of experience as an Executive Assistant.
Proficiency in MS Office, particularly Word, PowerPoint, and Excel.
Excellent organisational and time management abilities, with a focus on meeting deadlines.
Exceptional interpersonal and communication skills, with the ability to engage with internal and external stakeholders.
Proactive mindset, capable of working independently and taking initiative.
High attention to detail and discretion when handling confidential information.
Strong oral and written communication skills.
Must be willing to deal with issues outside of regular business hours if required.
To apply, please send your CV and covering letter to Valerie McNulty at Skills: Diary Management Administration Travel Arrangements MS Office

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