Healthcare Administrator

4 days ago

Dublin, Dublin City, Ireland Irish Hospice Foundation Full time

Who We AreIrish Hospice Foundation (IHF) is a national charity that addresses dying, death and bereavement in Ireland.
Our vision is an Ireland where people facing end of life or bereavement, and those who care for them, are provided with the care and support that they need. Through advocacy and education, and the provision of services such as Nurses for Night Care and the Bereavement Support Line and our national programmes such as Hospice Friendly Hospitals, Dying Well at Home and Caru – Supporting Care & Compassion at End of Life in Nursing Homes, Adult Bereavement Programme and Irish Childhood Bereavement Network, IHF works to ensure that every person in Ireland can die and grieve well, whateverAbout the RoleJob Purpose: This role will provide administrative support to the following programmes Dying Well at Home (DWAH) 2 days per week, and Hospice Friendly Hospitals (HFH) 2 day per week with flexibility as needed.Salary:  €23,123 - €27,203 (30hr contract) depending on experience   €28,518 - €33,551 (FTE) Contract Type: Permanent Part Time (30 hours a week – 4 days a week)Job Location: Our offices are based on Nassau St., Dublin 2.
We have a hybrid work model in place (a minimum requirement of 2 days a week in the office).Reporting to: Programme Manager Healthcare - Dying Well at HomeResponsibilities:Assist in managing the contacts list for both programmes using Mailchimp and Excel.
Comply with GDPR processes.Support with the set-up and delivery of webinars and meetings (virtual and in person) and support external network days.Assist in the website development for the programmes and regular updating of the intranet and website and newsletter support.Assist in evaluation and reports processes for the programmes.Assisting with gathering KPI's for monthly and quarterly reports for both programmes.Support the education and training processes: respond to training queries; book trainings; maintain communication; issue certificates; disseminate resources; generate evaluations and provide reports.Maintaining records of workshops, seminars, and events, including inputting of evaluation data and compilation of records.Maintain the LMS Platforms.Support Nurses for Night Care with referral processes, administration tasks and generating reports on data collected through the service.Support the implementation of salesforce including data gathering and report generationSupport with any other duties as may be reasonably required.Any other tasks as may be assigned by the manager or designated person.Qualifications and ExperienceIHF is open to applications from candidates who have experience in most but not all of the following areas.The successful candidate will be supported through their induction to increase their knowledge and ability to deliver on the responsibilities outlined here.
Further training and ongoing support will be available. Essential:Minimum of two years' experience in a similar role.Proven ability to multi-task, be self-directed and manage time effectively.Excellent interpersonal and writing skillsAbility to manage competing demands and work to deadlinesExcellent attention to detailFully proficient in MS Office – specifically Excel and PowerPointStrong organisational skillsAbility to work on own initiative Desirable:Knowledge of a CRM, e.g.
Salesforce The above Job Specification is not intended to be a comprehensive list of all duties involved, and, consequently, the post holder may be required to perform other duties as appropriate to the post that may be assigned to them from time to time and to contribute to the development of the post while in office. Benefits IncludePension As a member you will be required to make a pension contribution of 5% on your gross annual salary.
IHF will contribute 10% on your behalf to a company contributory pension scheme. Death in Service4 times annual salaryIncome Protection 75% of salary and cover pension contributionsAnnual Leave23 days per year (increased with service)Additional Leave DaysClosure of the office on Good Friday, half day Christmas Eve and time between Christmas and New YearSick Pay Up to 6 months certified sick leaveHybrid Work Arrangement 2 days working from the officeMaternity Leave 26 weeks fully paid maternity leave (less social welfare benefits)Adoptive Leave24 weeks fully paid adoptive leave (less social welfare benefits)Paternity Leave2 weeks fully paid paternity leave (less social welfare benefits)Sabbatical Leave Opportunity to take Sabbatical leave after 5 years of serviceOpportunities for training and workplace developmentFlexible work optionsAccess to our Employee Assistance ProgrammeTravel (bike-to-work schemes/tax saver commuter tickets) Application ProcedureClosing date for applications is 1st April 2025Applicants should submit a CV (max.
2 pages), detailing relevant experience, along with a covering letter outlining the reasons they believe they are suitable for this role.Candidates must be legally entitled to work in Ireland at the time of application.Applicants will be short-listed based on information supplied.Late or incomplete applications will not be accepted.Should the person recommended for appointment decline, or having accepted it, relinquish it, or if an additional vacancy arises, IHF may, at its discretion, select and recommend another person for appointment on the results of this selection process.

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