Manufacturing Administrative Assistant

5 days ago

Cork, Cork, Ireland Pepsico Full time

Overview
As a Manufacturing Administrative Assistant, you will provide comprehensive administrative and organizational support to the site, management team, and other staff members.
Responsibilities
Provide full administrative support and responsibilities for shift payroll process for Little Island Operations.
Management and updating of Kronos T&A (time cards) for Operations employees ensuring payroll accuracy based on the offline excel tracker for averaging payroll processes
Completion of weekly payroll files as determined by the HR/Payroll requirements working to extremely tight deadlines and requirements each week
Acting as the Kronos point of contact on any queries on hours worked, time cards etc. linked to employees on the averaging payroll process.
Partnering with Operations Supervisors to confirm required details.
Other activities as required by Plant Director including but not limited to the following:
Handling correspondence, managing databases, scheduling meetings, and maintaining records
Digital factory systems administration, reporting
KPI reporting
Administering communications for plant teams
Support plant visit and tours
Support of Organizational health activities
Travel bookings and Expense administration
Vendor set ups, SAP activities
Plant tour and visit prep including audit support as needed
Support of site Vitality team
Lockers and PPE – handling issues and onboarding
Qualifications
3+ years significant administration experience, working with various systems (Kronos/Time & Attendance systems highly advantageous)
Knowledge and understanding of basic payroll principles
Excellent experience in offline/excel trackers
Process Improvement mindset with proven experience in same.
Working to tight timelines and deadlines every week.
High-level PC literacy and knowledge of HR systems operation.
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