Grade Iii Clerical Officer

2 days ago

Galway City, Ireland Ttm Healthcare Limited Full time

TTM Healthcare
are proud to partner with our client in the
Public Sector
to recruit a
Temporary Grade III Clerical Officer
for an initial
6
month
contract.
Location:
Ballinasloe
Hours:
9am to 5pm, Monday to Friday, 35hours per week
Pay:
is in line with Public Sector – € €26.77 per hr depending on previous relevant public sector experience.
Key Responsibilities:
Assist with the preparation, processing, and filing of HR-related documents including contracts, letters of offer, and recruitment paperwork.
Maintain personnel files in compliance with data protection regulations.
Input and maintain payroll information on the Integrated Financial Management System (IFMS).
Assist with pay-related queries and ensure data accuracy in submissions.
Monitor stock levels and place orders for office supplies, stationery, and equipment as required.
Liaise with suppliers to ensure timely and cost-effective procurement.
Collect, verify, and upload staff timesheets accurately and on schedule.
Process purchase orders and supplier invoices through the appropriate financial systems.
Ensure all invoice documentation is complete, accurate, and compliant with policy.
Maintain and update databases, spreadsheets, and internal systems to ensure records are current and accessible.
Compile reports as required by management.
Receive, sort, and distribute incoming mail and manage outgoing correspondence efficiently.
Act as the first point of contact for internal and external queries, providing professional and courteous service.
Direct queries to appropriate departments or escalate where necessary.
Essential Requirements:
Excellent organisational and time management skills
Strong attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)
Familiarity with IFMS or other payroll/financial systems
Ability to handle confidential information with discretion
Good interpersonal and communication skills
Team player with a flexible and proactive approach
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