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Finance and HR Administrator
3 months ago
Beechfield Care Group are currently looking to recruit a Full time Finance and HR administrator to co-ordinate and manage administrative tasks, reporting to the Director of Nursing and the head office support teams.
This role is overseeing our Woodlands Nursing home, Trim Road, Navan however the person in this role can either be based in our Head Office, located in Castleknock or Woodlands Nursing Home, located in Navan. Regularly weekly travel between two locations will be required so the candidate must be able to commute.
This is an urgent role and therefore only candidates who are already located in the country will be considered. We currently don't sponsor work permits for this role, so candidate must have entitlements of employment in Ireland.
We are a long-established Nursing Home Group based Dublin, Carlow, Meath, Westmeath & Kildare. Our mission is to supply the best standard of quality care to our residents. Our philosophy places the care of the resident at the heart of the nursing home.
Job Role and responsibilities:
Finance responsibilities
O Management of invoicing and Debt Collection
O Process residents & HSE invoices for 36 residents.
O Maintain a monthly resident income reconciliation.
O Allocating cash received correctly.
O Produce monthly Debtors analysis reports.
O Follow the Group Debtors Policy ensuring Residents pay on time.
O Escalate to Group finance Manager if residents do not pay their bill on time
O Process fortnightly payroll for 45 employees.
O Resolve any discrepancies
O Set up new supplier accounts.
O Processing supplier invoices with approvals
O Coordinate with suppliers and HO finance queries.
O Supplier payments
O Daily bank reconciliations, Petty Cash reconciliation's
O Creditors & General Ledger reconciliations
HR Administration responsibilities
O Maintain employee database
O Generate new employee files
O Arrange interviews; follow up on candidates.
O Issue letter of offers and contracts. Ensure all legally required documentation is on file for each employee
O Garda Vetting for all staff to be in date. Ensure database is reviewed to keep in date
O Ensure employee work permits and GNIB cards are in date - where relevant
O Notify payroll of new employees and inform of all relevant information. Advise when rates are changed.
O Maintain employee forecasting sheets
O Update Group HR Manager weekly on activity during the week
General Administration:
O Liaising and corresponding with HSE offices and resident families where necessary.
O Administrative support to the Director of Nursing and members of the Beechfield Care Group Management team.
O Maintaining and updating the occupancy statistics, contracts and schedules
Knowledge Skills Experience
O Effective communicator and be fluent in English (written & spoken)
O Competent in IT particularly Excel and Outlook
O Numerate
O Good Organisational Skille & Time Management Skills
O Attention to Detail
O Be able to work on own initiative and part of a team.
O Trustworthy and Discreet when dealing with confidential information
O Flexible & Adaptable
O Minimum of 2 years' experience in accounts
O Minimum of 2 years in a similar HR administrator role
Great benefits on offer:
O Free Meals on site
O Paid training
O Free parking
O Flexible working hours
O Education & Development
O Summer & Christmas Parties
O Access to Pension Scheme
O Employee Assistance Programme
O Long service, Employee recognition and appreciation awards
