HR Administrator

1 week ago


Dublin, Ireland HedgeServ Full time

HedgeServ is a leading global fund administrator with more than $450 billion in assets under administration across all investment vehicles including Hedge Funds, Private Equity Funds, UCITS, Hybrid Credit Managers, Funds of Funds and Managed Account Platforms. We optimize our clients’ experience using unique proprietary technology coupled with robotic process automation, intuitive digital programs powered by machine learning, and enhanced by an extensive proprietary transaction data set. HedgeServ’s entrepreneurial and innovative spirit cultivates a productive and agile environment enabling its team to anticipate clients’ needs and consistently deliver solutions in real time. Led by the most experienced team of industry experts, HedgeServ with 1,500+ professionals around the globe expertly provides customizable solutions for their clients’ risk, portfolio management, middle office, investor relations, accounting, regulatory, compliance, and tax services. Since its inception in 2008, HedgeServ has received numerous accolades, including Top Overall Administrator and #1 rankings for Fund Accounting, Reporting & Reporting Technology, Client Service, Investor Services, Alternative Fund Expertise, and Regulatory Expertise.

HedgeServ is a progressive company with continuously evolving ways of working to ensure a future-focused mindset. Our employees benefit from a robust career development framework and clear learning paths which outline career trajectory, training and progression plans. HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. HedgeServ was recognized as a Next Gen employer by RippleMatch on its list of 100 top workplaces for Generation Z for 2022. HedgeServ operates 13 offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, Philippines and Australia.

The HR Administrator will have exposure to the day-to-day operations of a busy, global Human Resources department. Reporting to the HR Manager, the HR Administrator will contribute in a meaningful way to the accomplishment of the Human Resources objectives, which support our high-performance culture of professional development, quality, productivity and standards.

Key Accountabilities of the Role

All administration related to onboarding, offboarding, transfers and reporting line changes for employees in Ireland, Luxembourg and Australia including updating our system Workday.Benefits administration: Health insurance, Tax Saver Scheme, Bike to Work scheme, pension administrationManagement of the HR mailboxes and responding to queries in a timely mannerGeneral HR administration: creating contracts, reference letters, completion of salary certificates etcManagement of the onboarding process, collation of references, qualifications and new hire documentation for new startersCompleting the HR induction programme for new startersHR file management and maintenanceCompleting exit interviews for leaversCoordinating with the IT team in relation to new starters and leavers and system accessSupport of the HedgeServ wellbeing programme in partnership with HR Manager and our health insurance providerAssist in data retention processesAssist employees in their use of the Workday system and regarding HR policiesOwnership of the HR SharePoint siteHR tasks related to monthly payrollWorking on HR projects and initiatives as requiredAny other ad hoc duties as required

Pre-requisite knowledge, skills and experience

1+ years previous HR administration experienceHR qualification or relevant business fieldStrong computer skills, including Word and ExcelExcellent oral and written communication skillsStrong interpersonal skills with an enthusiastic and proactive approachAbility to provide a consistently, high-quality service to internal clientsA continuous improvement mindsetHigh focus on accuracy and attention to detailAbility to exhibit a high level of confidentiality and integrityStrong organizational skills & ability to multitaskExcellent team player, who is comfortable working independently
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