Accounting Agent

1 month ago

Dublin, Ireland Expeditors Full time

Job Description

Tasks and Duties

Book vendor invoices Match amounts in proprietary A/P system to vendor invoices Prepare and issue schedules of payments Update vendor statements Reconcile and resolve problem invoices Build key relationships with vendors in order to quickly resolve invoice issues File invoices, statements and any accounting related documents when necessary Manage bank reconciliations on Daily, Weekly and monthly basis. Support assistant controller with exception reports to identify and resolve various accounting issues Support Accounting Department with miscellaneous projects and assignments Ensure communication with local branches

Physical Demands

Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc. Write with pencil/pen/marker  Functions performed primarily while seated at desk

WHAT WE EXPECT FROM YOU:

Expeditors Key Performance Expectations

Exceptional Customer Service:

Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions, and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).

Job Execution:

Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

Reliability:

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.

Collaboration:

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

Communication:

Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers. Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.

Culture:

Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary. 

Personal Growth and Development:

Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.

Accounting Agent Job-Specific Performance Expectations

Timely and Accurate Accounting Processing

Manages the accounts payables processes, including setting up service provider accounts, receive, review, approve and records payables accurately and timely, as per Expeditors' accounting policies. Manages the disbursement process to ensure service providers are paid accurately and timely.

Accounting Exception Management

Proactively monitors exception reports to identify problems on accounts, analyze exceptions and to effectively resolve issues with internal and external

Qualifications

Minimum two years of relevant experience in Public Accounting and/or industry Technically proficient and have strong accounting, analytical, financial modeling, and research skills Excellent organization skills and detailed-oriented Motivated self-starter and work with urgency Ability to thrive in a fast-paced and dynamic environment Proficient in MS Office applications (specifically Excel), Excellent written and oral English communication skills Ability to accept and implement change as it occurs Strive for continuous improvement – create best practices

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