Vehicle Purchasing Assistant

Found in: beBee S IE - 2 weeks ago


Dublin, Ireland Cpl Full time

Key Responsibilities:

  • Oversee the order management process from order placement through to end user delivery in line with procedures, processes and SLAs to maintain best-in-class efficiencies.
  • Negotiate and monitor discounts, with a view to maximising where there is potential volume.
  • Coordination of vehicle fit-out requirements with third-party suppliers.
  • Consistent monitoring of new vehicle delivery dates to ensure communicated timelines and customer expectations are met.
  •  Proactive management of new vehicle registrations as per arrival dates, contract end dates and customer requirements.
  • Collaboration with customers, drivers and suppliers to ensure new vehicles are delivered within efficient and agreed timelines.
  • Coordination of any return vehicles in conjunction with new vehicle deliveries.
  • Manage and maintain relationships with manufacturers and suppliers, including participation and engagement at meetings/events.
  • Systematic management of each of the above tasks so that reporting and automated  communication are accurate.
  • Plan, implement and manage the annual vehicle supply tendering process.
  • Regular reporting and presenting to management on the performance of the function.
  • Working closely with other internal teams to ensure business and customer objectives are met.

Key Requirements:

  • Organisation and consistent time management is essential to strong performance within the role.
  • Energetic self-starter, team-oriented, with strong interpersonal skills.
  • Excellent project management, decision-making and analytical skills.
  • Expertise with Microsoft Office, primarily Excel.
  • Strong presentation and communication skills (both verbal and written).
  • Excellent work ethic and ability to work to SLAs and/or under pressure.
  • Ability to work in a fast-paced environment, with flexibility and the ability to multitask.
  • Customer-centric with the ability to be empathetic where practicable.
  • Previous experience in the motor trade desirable, but not essential.

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