Executive Assistant

4 weeks ago

Dublin, Ireland Cpl Full time

Executive Assistant

How will this role have an impact?

The Executive Assistant will support a number of the Cordavis Executive Leadership team in day-to-day schedule management, meeting preparation, expenses, and ad hoc work-related projects. This person will be the primary gatekeeper for their executives and will help them prioritize and communicate with internal and external stakeholders in a timely, professional manner. This role is responsible for a broad range of strategic and tactical high-level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. As we build Cordavis in Ireland there are excellent opportunities to help establish a diverse, inclusive, and positive work environment which allows you and the broader team to thrive. You will be a critical connector of our US & Ireland-based teams through the relationships you build around scheduling, travel and workshop planning, etc.

What will you do?

Support stakeholders in day-to-day activities including the coordination and management of meetings and daily schedules.

Maintain frequently changing calendars through MS Office and understand priorities to effectively manage calendars in multiple time zones.

Responds quickly, accurately, and confidentially to internal and external inquiries in a courteous and professional manner

Manage expenses and submit expense reports 

Coordinate travel arrangements

Assist with internal and external events across multiple offices

Work with stakeholders to arrange and execute team building, offsites, and social events/lunches

Support local managers with onboarding logistics for our new and growing teams 

Supporting agenda creation & minuting of meetings including the timely follow-up of action items 

Completes special work-related projects as assigned

 

We are looking for someone with:

Minimum of 5-10 years of experience supporting C-level Executives

Extensive experience booking travel and coordinating meetings

Ability to apply judgment to effectively manage, prioritize & maintain complex calendars and schedules across internal and external stakeholders

Excellent communication skills and a passion for building relationships that bring people together

Ability to adapt & thrive in a fast-paced, geographically dispersed, and rapidly changing environment

Experience creating presentations

An understanding of US healthcare is an advantage


About Cordavis 

We supply safe, affordable medications to the U.S. market through our partnership with FDA-approved pharmaceutical manufacturers. Our top priority is to guarantee quality control and global supply chain continuity as we commercialize Cordavis branded products. 

We are committed to equal employment opportunities for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

To learn more about how weâre driving outcomes and making healthcare work better, please visit us at cordavis.com. 


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