Office Manager

Found in: beBee S IE - 1 month ago

Dublin, Ireland NRL Recruitment Full time

On behalf of our client, NRL Recruitment are currently looking for an Office Manager/ Business Administrator to join our clients small office in Dublin.

The successful candidate will be responsible for supporting a range of operational and administrative requirements as well as assisting with some day-to day operations in the finance function in a timely, efficient manner.

Providing professional administrative support to the teams during different phases of projects, this is the ideal role for somebody who is looking for a varied workload and opportunity to take ownership of a key office support role.

This role is a fundamental part of the business as it creates and manages the office environment while also providing support to the finance and trading employees.

This is a permanent, part-time position working four days per week on a hybrid basis, three days in the office in a central Dublin location and one remote day per week.

Key Responsibilities:

The key responsibilities and duties will include:

  • General office administration to all teams as necessary

  • Acting as PA to senior management

  • Being the main point of contact for facilities/building management to include resolving and escalating maintenance issues, ensuring building is up to environmental and safety standards, coordinating alarm apps and building access codes, and meeting with the Managing Agent when required

  • Managing local office supply procurement

  • Liaising with IT team to ensure smooth provision and operation of IT and equipment

  • Organising events, meetings and external guests

  • Health and safety responsibilities including reviewing and updating office H&S risk assessments, identifying concerns and recommending preventative measures, ensuring all company H&S certificates for Fire Wardens and First Aiders are current

  • Providing support to HR with onboarding and offboarding employees and any other local HR requirements

  • Preparation of board/general meeting packs and reports

  • Attending meetings as note taker

  • Document control e.g., maintaining files and organizing post

  • Processing bank reconciliations

  • Company credit card receipts recording and reconciliation

  • Reconciling creditors and debtors accounts

  • Assisting in annual financial audit

  • Company Secretarial filings

  • Any other ad hoc duties as required

​

Skills, Knowledge and Expertise:

Background:

  • Experience in a similar role working in small-to-medium sized firms.

  • Experienced in PA/EA skills to support management up to senior level.

  • Competent in MS Office products including Word, Excel and PowerPoint.

  • Events planning and coordination experience.

  • Exposure to bookkeeping/accounting (desirable)

​

Behaviours:

  • Willing to be flexible in line with business requirements

  • Excellent attention to detail and organised, with the ability to successfully handle multiple tasks simultaneously

  • Proactive and able to work independently as well as within a team

  • Good working relationships with stakeholders, with effective communication (verbal and written skills)

  • Strong analytical and numerical skills

  • Excellent time management

​

Qualifications:

  • Leaving Certificate pass level in English and Maths

  • Diploma level qualification in secretarial/executive/business administration (preferred)

  • Experience in a similar role working in small-to-medium sized firms.

  • Experienced in PA/EA skills to support management up to senior level.

  • Competent in MS Office products including Word, Excel and PowerPoint

  • Events planning and coordination experience

​

Benefits:

The successful candidate will be appointed on a personal contract which reflects the responsibilities of the role as well as the abilities of the individual.

  • Private medical insurance

  • Competitive pension option

  • Bonus opportunity

  • Employee benefits platform

​

If successful, candidates will be required to provide proof of their right to work in the the Republic of Ireland.



About NRL
The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.

We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We’re committed to making online job searches safe, you can find out more by searching for JobsAware.

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