Current jobs related to Reception and Office Administrator - Dublin - Irish Cancer Society

  • Reception and Welfare Officer

    4 days ago

    Dublin, Dublin City, Ireland ATC Language Schools Full time

    Job OverviewThe Reception and Welfare Officer is a vital member of the ATC Language Schools team. This individual will work closely with students, staff, and external partners to ensure a warm welcome, efficient administration, and excellent student outcomes.

  • Dublin Office Reception and Administrative Assistant

    4 days ago

    Dublin, Dublin City, Ireland Brightwater Full time

    Brightwater is seeking a talented and experienced Dublin Office Reception and Administrative Assistant to join their global investment company. This role provides an exciting opportunity to work in a dynamic and growing business and contribute to the success of the organisation.About the PositionYou will be responsible for managing the front of house...

  • Part-time Administration

    3 weeks ago

    Dublin, Ireland Firstaff Personnel Consultants Ltd Full time

    Part-time Administration / Reception cover Temp Commencing immediately €15.90 per hour paid weekly Week to week ongoing temporary role for up to 3 months Dublin 17 Monday, Wednesday & Friday 9am 5pm (some flexibility on start time) ****Successful candidate will be Garda Vetted**** Duties: Handling incoming calls, meeting and greeting clients Generate...

  • Reception and Administrative Assistant

    5 days ago

    Dublin, Dublin City, Ireland MOTOR DISTRIBUTORS LTD Full time

    MOTOR DISTRIBUTORS LTD is seeking a highly skilled Reception and Administrative Assistant to join our team in Dublin.The ideal candidate will have excellent organizational skills and be able to multitask effectively.Key responsibilities include:Managing the front desk, including answering phone calls and responding to emailsProviding administrative support...

  • Office Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    Lex Consultancy is delighted to partner with a rapidly growing property company to hire an Office Administrator for their dynamic and collaborative office in Dublin 6. This is a full-time, permanent position and requires being onsite 5 days a week. We are looking for candidates with 1-2 years of experience in a busy office environment who are eager to join...

  • Office Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    Lex Consultancy is delighted to partner with a rapidly growing property company to hire an Office Administrator for their dynamic and collaborative office in Dublin 6. This is a full-time, permanent position and requires being onsite 5 days a week. We are looking for candidates with 1-2 years of experience in a busy office environment who are eager to join...

  • Reception / Administrator D24 €38k

    1 week ago

    Dublin, Ireland Executive Edge Full time

    This is an opportunity to be the go-to person for office support, ensuring a welcoming and efficient workplace. If you enjoy variety, problem-solving, and working in a fast-paced environment, we would love to hear from you! Our client is based in Citywest Business Park and they are recruiting for an experienced Front Desk Support person to provide top-tier...

  • Office Administrator

    5 days ago

    Dublin, Dublin City, Ireland Cantor Fitzgerald Ireland Full time

    Job DescriptionWe are looking for a highly skilled and experienced Receptionist to join our team on a 12 month fixed term contract.The successful candidate will be responsible for managing the reception area, operating a busy switchboard, coordinating meetings, and assisting with other administrative tasks.The ideal candidate will have strong communication...

  • Reception and Administration Lead

    5 days ago

    Dublin, Dublin City, Ireland RedChair Recruitment Full time

    About the RoleThis Reception and Administration Lead position is perfect for someone who enjoys working in a fast-paced environment and has excellent organizational skills. As a key member of our hotel team, you will be responsible for overseeing the daily activities of the reception department.You will work closely with other departments to ensure seamless...

  • Office Administrator Assistant

    4 hours ago

    Dublin, Dublin City, Ireland Gilligan Black Recruitment Part time

    About the RoleThis exciting opportunity is available for a Part-Time Office Administrator to join our team in Dublin 4.You will be responsible for providing administrative support to our team, including diary management, reception duties, and general administration tasks.The ideal candidate will have experience working in a corporate office environment and...

  • Reception and Goods Inwards Administrator

    6 days ago

    County Dublin, Ireland Cork Builders Providers Ltd. Full time

    Job Description:We are seeking a highly organized and efficient Administrative Support Specialist to join our team at Cork Builders Providers Ltd. in Sallynoggin.Main Responsibilities:Taking responsibility for all Goods Inwards by updating documentation and addressing any questions or issues that may arise.Providing general office administration, including...

  • Reception and Administration Manager

    7 days ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    About the RoleThis is an exciting opportunity for an experienced Corporate Receptionist to join a renowned law firm Lex Consultancy in Dublin.You will be part of a welcoming reception team that provides exceptional client service and works closely with the internal team.The key responsibilities of this role include meeting and greeting clients, managing...

  • Office Support Professional

    4 days ago

    County Dublin, Ireland Cpl Resources - Office Support Full time

    **Job Overview**We are seeking a highly motivated and organized individual to join our team as an Office Support Professional. As a key member of our office support team, you will provide administrative support to our clients and contribute to the success of our organization.**Responsibilities**Provide administrative support to the Finance Director and the...

  • Office Administrator

    5 days ago

    Dublin, Dublin City, Ireland Greenman Full time

    About UsGreenman Investments ("Greenman") is an authorised Alternative Investment Fund Manager (AIFM).Our funds exclusively invest in German food dominated retail parks and food retail warehouses.Greenman's largest Fund – Greenman OPEN, with an AUM of over €1 billion is Germany's largest food dominated Real Estate Fund.The RoleThis role is responsible...

  • Corporate Governance Administrator

    4 days ago

    County Dublin, Ireland Cpl Resources - Office Support Full time

    **Our Office Support Team**Cpl Resources - Office Support prides itself on its commitment to providing high-quality support services. As an Office Support Professional, you will be an integral part of our team, working closely with our clients to deliver exceptional results.**Job Responsibilities**Provide administrative support to the Finance Director and...

  • Reception Support Officer | North Dublin

    5 days ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    The successful candidate will be responsible for providing exceptional administrative support to solicitors and paralegals as needed. This includes preparing and sending outgoing mail, maintaining a tidy reception area, and assisting with filing, scanning, and photocopying legal documents.This is an excellent opportunity to work in a well-established company...

  • Operations and Reception Services Provider

    7 days ago

    County Dublin, Ireland Ascension Full time

    Job Description:We are seeking an experienced Operations Support/Receptionist to provide administrative support to our team. The successful candidate will be responsible for managing High Performance Centre bookings, handling reception duties, providing operations administration support, and covering evening/weekend reception and administration for events...

  • Reception and Customer Service Specialist

    4 days ago

    Dublin, Dublin City, Ireland Cantor Fitzgerald Ireland Full time

    Cantor Fitzgerald Ireland is seeking a skilled Reception and Customer Service Specialist to provide exceptional customer service to internal and external visitors. The successful candidate will be responsible for greeting visitors, managing the reception area, and operating the switchboard. They will also coordinate meetings, provide administrative support,...

  • Reception and Switchboard Operator

    5 days ago

    Dublin, Dublin City, Ireland Cantor Fitzgerald Ireland Full time

    Our TeamWe are a dynamic and supportive team, dedicated to providing exceptional customer service and support to our clients.We are looking for a highly skilled and experienced Receptionist to join our team on a 12 month fixed term contract.The successful candidate will be responsible for managing the reception area, operating a busy switchboard,...

  • Office Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland GPC - Global Professional Consultants Full time

    Office Administrator - 12695Office Administrator / Document Controller required for one of Ireland's largest construction companies to work out of their offices in South Dublin. The successful candidate will be required to support the company head office in carrying out a well-rounded and varied administrative duties.If you are an Office Administrator /...

Reception and Office Administrator

4 weeks ago

Dublin, Ireland Irish Cancer Society Full time

Title: Reception and Office Administrator

Reports to: HR Manager

Contract type: Fixed term contract (6 months)

Hours: Full time (35 hours per week; Monday-Friday; 9am to 5pm).

Location: 43-45 Northumberland Road, Dublin 4. This is an in-person role.

Salary: €31,500 per annum

Who We Are

The Irish Cancer Society is a community of patients, survivors, volunteers, supporters, health and social care professionals and researchers. Together, we are working to save lives and improve the lives of people affected by cancer in Ireland.

We are looking for a highly organised, friendly, proactive and committed Reception and Office Administrator to join our team. The purpose of the role is to carry out Reception and front desk tasks in the Society’s head office in Dublin, as well as to provide office related administrative support.

What You’ll Do

As Reception and Office Administrator you will have overall responsibility for ensuring the smooth running of Reception and working with the Facilities and Office Coordinator with maintaining efficient office operations.

Reception/front of house

  • Answer all telephone calls in a timely fashion, ensuring they are transferred to the appropriate person or department.
  • Receive and promptly circulate all incoming e-mails (info@irishcancer and reception@irishcancer.ie), while respecting full confidentiality of content.
  • Ensure the reception area is kept tidy and a professional image is maintained at all times.
  • Direct all donations from members of the public who come into Reception to a member of the Fundraising team.
  • Deal with members of the public in a friendly and sensitive manner and ensure that all their needs are addressed.
  • Accept deliveries, contact the relevant recipient to arrange collection.
  • Distribute security fobs to visitors/staff where required and manage the allocation of these, ensuring all fobs are returned.
  • Maintain the ACTManage door access programme, ensuring it is logged on and operational at all times, advise Facilities of any issues.
  • Order couriers and taxis and maintain a log of all bookings for the Finance Department.
  • Open up the front desk area in the morning and assist with evening lock up.

Office Administration

  • Assist with incoming and outgoing post, including post opening and circulating of post to relevant departments where required.
  • Process registered post and outgoing packages as required.
  • Perform general administrative tasks such as filing, photocopying, and scanning documents.
  • Manage office supplies and stationery inventory, ordering supplies as required and ensure the office is well-stocked.
  • Manage weekly deliveries of fruit/milk/miscellaneous, ensuring orders are put through on a regular basis.
  • Track and record Facilities and Office related expenses, ensuring invoices are submitted for approval in a timely manner and ensuring all appropriate backup is maintained.
  • Provide onboarding support to new staff members including provision of fobs, office tours, induction training support, assignment of lockers and other support.
  • Assist with scheduling and setting up office-based meetings, including ordering refreshments as required.
  • Provide general administrative support to in-office teams, as required.
  • Carry out other administrative duties as assigned by Manager.

Health and Safety

  • Test the fire bell on a weekly basis, ensuring fire alarm panel is in correct working order and advising Facilities of any faults.
  • Ensure all visitors sign in and out and maintain full visitor logs.
  • Provide assistance in the event of fire drills/evacuations, including visitor’s book roll call.
  • Arrange for health and safety training as required, including first aid training.
  • Assist with the maintenance of our health and safety records and files, including records of training, risk assessments etc.
  • Schedule regular Health and Safety Committee Meetings.
  • Record and circulate minutes of Health and Safety Committee meetings.

Who You Are

A people person: Whether it’s welcoming visitors, assisting phone callers or helping colleagues, you’re in your element. You enjoy working with people, build effective relationships, and are keen to be the go-to person.

A great communicator: you are able to communicate effectively across multiple channels (face-to-face, written, digital) and adopt your style to meet the audience where they are.

Highly Organised: you are highly organised and maintain great records. You are able to manage lots of different tasks at the same time, keep things ‘going as planned’ and take pride in running a tight ship.

All about the experience: You are focused on the experience that visitors/callers to the Society have. You think about what it’s like for visitors and colleagues, and consider how to make the experience better.

Your Qualifications And Experience

  • Experience working in an administrative role. The typical candidate would have three years of experience but the Irish Cancer Society measures experience by the quality of the experience gained, rather than the number of years worked.
  • You will have an excellent telephone manner.
  • You will have good IT skills and are comfortable using Microsoft Office, and other software types (e.g. phone system, finance system etc.).

The closing date for applications is Monday 3rd March 2024.

Please note all CVs are logged through a third-party system for processing.

The Irish Cancer Society is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We know that the more inclusive we are, the better our work will be.

WE DO NOT REQUIRE THE ASSISTANCE OF AGENCIES.

Some Of Our Benefits

  • 23 days Annual Leave a year or Pro Rata equivalent, plus public holidays, Good Friday and Christmas Eve (if it falls on a working day).
  • Service Days - Additional days awarded to reflect long service with the Society.
  • Sick Pay Scheme (following Probationary period).
  • Defined Contribution Pension Scheme (after 6 months).
  • Group membership for VHI and HSF (health plans).
  • Bus/Rail Ticket Scheme and Cycle to Work Scheme.
  • Death In Service Benefit (from commencement of employment).
  • Paid Family Leave (Maternity, Paternity, Adoptive, Force Majeure and compassionate Leave).
  • Learning and Development Programmes.
  • Educational Assistance (Study and Examination Leave).
  • Employee Assistance Programme (EAP).
  • Optional Flu vaccine provided.
#J-18808-Ljbffr