Company Secretary

3 weeks ago

Limerick, Limerick, Ireland GP Fund Solutions Full time

Company Secretary (Co Sec)

This role is responsible for representing the global organization, acting as a governance expert within all working jurisdictions, and working directly with the company board and clients. The ideal candidate for this role will have prior Company Secretary experience and a passion for organization and efficiency. Being well-versed in the regulatory frameworks of multiple countries would be a desirable attribute for this role. The Company Secretary will anticipate the needs of the board / organization and act as the subject matter expert for country laws, rules and regulations. This pivotal role will act as a strategic partner who can provide relevant guidance or advice to our international teams and ensure all governance requirements are adhered to. This position would report to an operational director.

Location: Limerick, Ireland

Job Type: Full-time

Essential Functions

  • Calendaring meetings, deadlines, and many other matters for the board and its committees. Liaising with the various directors / boards / committees.
  • Preparing agendas for board and committee meetings and managing all meeting minutes.
  • Reviewing, preparing, and distributing board materials containing substantial background information to assist with board and committee meeting preparation.
  • Handling the logistics of in person board meetings and / or scheduling conferencing for virtual board meetings and conducting said meetings as needed.
  • Acting as a resource regarding the technology used to prepare and distribute materials, set up meetings, and more.
  • Maintaining privacy and confidentiality for board members and the company overall. Handling any concerns through the appropriate channels and with urgency and company policies in mind.
  • Maintaining records and documentation relevant to the board and its committees, ensuring all information is readily available as needed.
  • Acting as a governance expert, knowing the codes, rules, regulations, and ideally country laws, etc. for each jurisdiction the organization works within, and advising any necessary council on the material.
  • Monitoring corporate governance and other developments that the board and/or its committees need to know and taking the steps necessary to comply with changing regulatory and other requirements. Ensuring the organization is made aware of all developments and maintaining records on such information.
  • Ensuring timely and accurate filing of corporate records, including maintaining the company's statutory registers, certificates, and records. Working with local regulators and relevant members to ensure all information is accurate and understood.
  • Drafting resolutions for the boards and producing action points.
  • Working with legal, internal compliance, and operations teams to ensure all matters are handled appropriately and efficiently. Collaborating with said teams to avoid any potential company risk and developing strategies to prevent future risk.
  • Coordinating with senior executives to ensure proper documentation, filings, and statutory records are maintained.
  • Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

  • Organized
  • Detailed Oriented
  • Results Driven
  • Works Collaboratively

Required Education and Experience

  • 2 or more years experience as a Company Secretary (Co Sec)
  • 2 or more years of corporate governance, compliance, or legal based work; ideally within an international or multinational context
  • CGI (Chartered Governance Institute) qualified or part qualified (Level 4)
  • Extensive knowledge of corporate governance best practices and company law
  • Experience working for a company within multiple countries / jurisdictions
  • Experience working with Diligent, Board Intelligence, Board Logic, GEMS, or other related Co Sec software packages
  • Neat, organized, strong attention to detail, and able to work independently and interdependently
  • Strong communication skills, with the ability to work with stakeholders at all levels (including C-Suite) and in various locations around the world
  • Experience managing other employees or leading projects
  • Knowledge of the terms required for engaging with a Co Sec provider
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Preferred Education and Experience

  • A degree in law, business administration, or a related field
  • Experience working within the United States, United Kingdom, Ireland, Guernsey, and / or Luxembourg
  • Direct knowledge of the laws and regulations relevant to Company Secretary for the above-mentioned jurisdictions

Additional Eligibility Qualifications

  • Excellent people skills, with an ability to partner with a dynamic team
  • Personal qualities of integrity, credibility, and commitment to corporate mission
  • Flexible and able to multitask; ability to work within an ambiguous, fast-moving environment

Other Duties

This role will be part of a fast-growing small business that from time to time may require hands-on help within the various jurisdictions.

GPFS Vision

Our purpose is to create enduring relationships with our employees and clients by consistently delivering exceptional opportunities and service.

GPFS Value Statement

Investing in people and culture.

Core Values

Camaraderie: Being supportive of one another and celebrating each other's successes.

Excellence: Consistently delivering exceptional work and going above and beyond.

Empowerment: Fostering a deep sense of agency and ownership over one's choices and actions.

Innovation: The drive to think differently and solve problems creatively.

Inclusion: Recognizing individual's unique strengths and perspectives with mutual trust and respect.

#LI-GP1

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