Office Administrator/Service Coordinator

2 weeks ago

Dublin, Dublin City, Ireland Elk Recruitment Full time

Job Summary

The Administrator will be responsible for supporting various administrative tasks, ensuring smooth day-to-day operations, upkeep of the company CRM System, and assisting in delivering excellent customer service. This role requires strong communication skills, exceptional multi-tasking abilities, and a proactive approach to problem solving. The successful candidate will contribute to the overall efficiency and success of our company and will take an active role in formula ng and scheduling in our service department.

Responsibilities

General Administration Support

  • Perform various administrative tasks, including answering phone calls, responding to emails, and handling correspondence.
  • Schedule appointments, meetings, and travel arrangements for management and staff.
  • Maintain accurate records and databases, including customer information, orders and stationery.

Customer Service

  • Provide friendly and professional customer service, both in-person and over the phone.
  • Assist customers with inquiries, order status updates, and product information.
  • Address and resolve customer complaints or concerns promptly and effectively.
  • Assist in conflict resolution with clients.

Service Department

  • Log all service calls and ac on them.
  • Prepare quotes, invoices, and purchase orders for service requests.
  • Coordinate with our operations department and service engineers to insure efficient scheduling.
  • Help with improving the existing service department and bringing it to a profitable and efficient department.

Documentation and Reporting

  • Prepare and maintain various reports, spreadsheets, and documentation as required.
  • Assist with data entry, record-keeping, and file management.
  • Compile and analyse data to support decision-making processes.

Office Operations

  • Assist with office supply management and procurement.
  • Coordinate maintenance and repairs for office equipment.
  • Support other team members with administrative tasks as needed.

Requirement:

  • Fetac Level 5 / 6 in administration or equivalent.
  • Minimum of 2 years proven experience in an administrative role, preferably in a similar industry (window and door company, construction, or home improvement).
  • Excellent organisational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Proficient in using office so ware (e.g., Microsoft Office suite, email, spreadsheets).
  • Ability to multi-task and priori se tasks effectively.
  • Exceptional problem-solving skills and the ability to adapt to changing situations.
  • Strong customer service orientation and interpersonal skills.
  • Ability to work both independently and collaboratively as part of a team.

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in the UK. Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more, please call Clodagh today on in complete confidence.

CS

  • Office Services Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Fragomen Full time

    Job DescriptionAbout Us:Fragomen is the global leader in immigration services, boasting a team of over 6,200 immigration professionals across 60+ offices worldwide. With 70 years of expertise, we offer immigration support in 170+ countries. Our focus on immigration has made us problem-solvers and innovators, providing strategic advice to clients ranging from...

  • Office Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Liferay Full time

    About Liferay Liferay, Inc. is a uniquely profitable B2B enterprise software company with 1,200+ fiery-eyed employees all across Europe, the Americas, the Middle East, Asia, and Africa. As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses around the world to solve complex digital...

  • Facilities and Office Services Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    My client in the finance sector is looking to recruit a facilities and office service coordinator.Key ResponsibilitiesThe role holder will carry out the following duties:·Assist with all facilities related queries escalated to the Facilities helpdesk within a timely manner.·Effectively assist with facilities requirements & business projects.·Actively...

  • Office Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Provincial Full time

    We're seeking an Office Coordinator to join our Head Office squad: to give a warm Provincial welcome at the new Dublin office and to ensure seamless operations.As the Officer Coordinator, you will epitomize the essence of the company, working closely with the HQ crew and colleagues throughout Head Office to guarantee smooth and efficient office operations....

  • Office Coordinator

    4 weeks ago

    Dublin, Dublin City, Ireland CBRE Full time

    Office CoordinatorJob ID165997Posted08-May-2024Service lineAdvisory SegmentRole typeFull-timeAreas of InterestAdministrativeLocation(s)Dublin - Dublin - IrelandJob Information: Job Title: Office Co-OrdinatorLocation: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6Reports to: Office ManagerAbout the Role:As a CBRE Office Co-Ordinator, you will...

  • Office Coordinator

    2 months ago

    Dublin, Dublin City, Ireland CBRE Full time

    Office CoordinatorJob ID165997Posted08-May-2024Service lineAdvisory SegmentRole typeFull-timeAreas of InterestAdministrativeLocation(s)Dublin - Dublin - IrelandJob Information: Job Title: Office Co-OrdinatorLocation: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6Reports to: Office ManagerAbout the Role:As a CBRE Office Co-Ordinator, you will...

  • Facilities and Office Services Coordinator New

    2 weeks ago

    Dublin, Dublin City, Ireland CPL Full time

    My client in the finance sector is looking to recruit a facilities and office service coordinator.Key Responsibilities The role holder will carry out the following duties: Assist with all facilities related queries escalated to the Facilities helpdesk within a timely manner. Effectively assist with facilities requirements & business projects. Actively assist...

  • Service Office Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Ballinlough Refrigeration Full time

    Ballinlough are the main dealers for Thermo King refrigerated units and Dhollandia lifting equipment in Ireland. As we expand our operations, we are seeking an efficient and organised Service Office Administrator to join our team and support our daily administrative functions. As a certified Great Place to Work 2024, Ballinlough offers an exciting...

  • Marketing and Administration Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Tandem Project Management Ltd. Full time

    Summary: We currently have an opportunity for a Marketing and Administration Coordinator to join our Cork office. The incumbent will provide a high level of marketing and administration support to the office. Responsibilities: Provide input into content development and graphic design. Carry out website updates and maintenance. Maintain the marketing...

  • Marketing and Administration Coordinator

    5 days ago

    Dublin, Dublin City, Ireland Tandem Project Management Ltd. Full time

    Summary: We currently have an opportunity for a Marketing and Administration Coordinator to join our Cork office. The incumbent will provide a high level of marketing and administration support to the office. Responsibilities: Provide input into content development and graphic design. Carry out website updates and maintenance. Maintain the marketing...

  • Office Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Institute of Professional Auctioneers and Valuers Full time

    Office Administrator (Sales, lettings, Property Management & Maintenance)HJ Byrne Estate Agents are expanding in 2024, looking at new opportunities, new ventures and adding talented people with motivation and ambition. We have an exciting opportunity for an experienced Property Management Administrator to join the team in our Phibsborough branch. We are a...

  • Member Service Administrator- Immediate Start

    2 weeks ago

    Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

    My client is in search of a member service administrator to join their team temporarily. If you are enthusiastic about delivering top-notch customer service, this opportunity is for you!Key Responsibilities:Assist with front office tasks like covering reception breaks and managing online bookings for meeting roomsHandle customer queries and feedback...

  • Service Desk Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Broadline Recruitment Group Ltd. Full time

    Service Desk CoordinatorLocation: Dublin 22Office Hours – Monday – FridaySalary: €35k+Our client is looking for an experienced Service Desk Coordinator to join their successful team. The ideal candidate will have previous Helpdesk experience in a fast paced environment or customer service experience. This is a perfect role for someone looking to...

  • Service Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland ASSA ABLOY Global Solutions Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert ASSA ABLOY Entrance Systems is the largest division in ASSA ABLOY, offering automated entrance solutions. The product portfolio includes automatic, commercial & industrial high-speed doors, digital solutions, loading dock equipment and Megadoors.Assa...

  • Corporate Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Corporation Service Company Full time

    Corporate AdministratorIntertrust, DublinHybrid, Full timeAs a Corporate Administrator, you will be reporting directly to the Business Unit Manager Capital Markets.Your main daily tasks will include:Direct collaboration and communication with clients and potential clientsAssuming responsibility for the ongoing support of client companies in the capital...

  • Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Cpl Resources - Office Support Full time

    Join Our Team as an Administrator! Are you looking for a new opportunity to showcase your administrative skills? Our client, an Irish-owned construction consultancy practice, is seeking a dedicated Administrator to join their team in the bustling Clonskeagh office. Key Responsibilities: Provide administrative support to various technical teams and...

  • Service Desk Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Broadline Recruitment Group Ltd. Full time

    Dublin 22 – Monday to Friday – €32k+ – Our fantastic client are actively seeking a skilled Office Coordinator in Dublin 22 to become an integral part of the team. The successful individual will play a big role in facilitating the seamless functioning of the customer service and front of house operations. As a growing company, they prioritise...

  • Member Services and Events Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Crooton Full time

    Member Services & Event CoordinatorCovering: IrelandSalary: €31,688 + benefitsLocation: Home Based (Dublin and surrounding areas preferred)Contract Type: Fixed-term contract for 2 years, full-time, 36 hours per weekcrooton has a fantastic opportunity for a Member Services & Event Coordinator to join a reputable client in a home-based role.As a Member...

  • Office Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Leinster Appointments Full time

    Leinster Appointments is currently recruiting for an Office Administrator role in Dublin 24. This is a new, permanent, full time, fully office based role. Salary up to €35,000, depending on experience.Main duties:Dealing with customer queries & providing excellent customer service Logging machine faults, customer requests, maintaining Service Level...

  • Front Office Administrator/Executive Assistant

    2 weeks ago

    Dublin, Dublin City, Ireland Leo Lynch Full time

    About Us:Since the 1950s, Leo Lynch has been providing the pharmaceutical, semiconductor, industrial, food, commercial and retail industries with professional project management and high calibre craftsmanship.At Leo Lynch, we build and manage complex engineering & construction projects for the world's leading corporations. Our solutions help deliver...