Airfield & Fleet Business Support Co-Ordinator,

2 weeks ago

Dublin, Dublin City, Ireland Dublin Airport Central Full time
Airfield & Fleet Business Support Co-Ordinator,Dublin Airport, Dublin

Asset Management forms part of the wider Dublin Airport Team. The department's primary focus is to maintain and manage the assets of Dublin Airport. Applications are now open for an Airfield Asset Management Business Support Co-Ordinator to support the Dublin Airport Fleet Manager and Airfield Asset Management team in line with the Asset Management vision of "keeping people moving through engineering excellence".

This role necessitates a highly motivated, resourceful & enthusiastic individual, who seeks a challenging technical environment to further develop their skills while at the same time enhancing core service product. The Airfield Asset Management fleet team manages all elements of both light and heavy fleet from development of CIP papers, procurement, maintenance, roadworthiness, and day to day management of all fleet both landside and airside. This business support role is required to primarily support the fleet manager and deliver a best-in-class solution. In addition, the Airfield Asset Management team incorporates the Airfield Civil/habitat and Electrical assets and maintenance of same and this role would provide additional support to the wider asset management team daily and during winter events.

  • Oracle and PO management support for the airfield (Fleet, Civil & Elec) team.
  • Management of fleet repair job creation and closure through designated CMMS systems / Transpoco (Fleet Mgt Systems).
  • Updating of daa heavy and light fleet service and breakdown records.
  • Service, warranty & bodywork repair scheduling through service provider network.
  • Fleet KPI report generation and distribution to daa business units.
  • Updating and reporting on fuel & electricity usage, carbon output for light and heavy fleets.
  • Support the preparation, development, and management of RAMS.
  • Manage and support department credit card reconciliation.
  • Management & reporting on BPAs and department monthly expenditure.
  • Management and reporting on Fleet Inspection App & EV charger portal.
  • Support with all IAA, SRD, ISO & RSA requests, and audits.
  • Handle consolidated monthly supplier payments (i.e., M50), ensuring reporting of same.
  • Liaise with SSC, suppliers & service providers to resolve any payment/invoice issues.
  • Ensure vehicle road tax compliance though online, post or in person renewals.
  • Assist fleet team with collection and movement of vehicles and associated equipment.
  • Maintain and manage hard and soft copy documents for vehicles and equipment including, VRT exemption request, logbooks, CVRT, Tax, User manuals, deliveries etc.
  • Lead up Airfield Asset Management SharePoint development vs Hardcopy filing system.
  • Tracking of the OPEX spend for the department (Reporting of spend for Civil, Elec and Fleet Teams & Exceptional events i.e., Snow).
  • Provision and procurement of essential office needs (i.e., paper, stationary, tea, coffee etc.)
  • Support the airfield team winter operation and airfield winter teams during snow events.
  • Ensure a collaborative working ethos within Asset Management and all relevant airport stakeholders.
Knowledge, Skills & Experience:
  • Minimum of 2 years in similar role.
  • Full Clean Driver licence holder.
  • Fully competent in Microsoft Office Applications (Excel, Word, Outlook, PowerPoint).
  • Proven recorder of data management and reporting.
  • Experience within or knowledge of the motor industry is a preference.
  • Experience of working in a highly regulated and/or safety critical working environment.
  • Ability to communicate efficiently and effectively.
  • Always acts with honesty and integrity.
  • Has a realistic sense of own abilities and impact on others.
  • Maintains composure and optimism in challenging situations.
  • Manages own workload and work life balance to minimise stress.
  • Ability to accept and adopt to new technology and IT Software
  • Strong work ethic with a high level of initiative and enthusiasm, and an ability to excel in a fast-paced environment.
  • Ability to use initiative to work on their own and with a team safely.
  • Exceptional interpersonal skills, including communication and judgement, are required so that operational issues are addressed in a professional and efficient manner.
  • A team player, capable of working both collaboratively and independently.
  • High attention to detail and quality of work.
  • Strong Self Awareness and self-organisational skills.
  • Demonstrates patience and perspective in dealing with difficult situations.
  • Takes the initiatives in dealing with issues.
  • Accepts ownership for delivery and accepts accountability for results.
  • Full clean driving licence.
  • Holds relevant business support courses, certificates, and examinations/qualifications.
  • Committed to daa values.

daa is an equal opportunities employer committed to celebrating diversity & inclusion and recognising the value that difference can bring, both for our business and for our people. We encourage applications from candidates with diverse backgrounds, perspectives, and experience. We ensure our recruitment process is accessible to all and offer reasonable accommodations to applicants at all stages of the selection process.

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