Facilities Co-Ordinator

2 weeks ago

Dublin, Dublin City, Ireland Jones Lang LaSalle Incorporated Full time

The Facilities Coordinator at JLL is responsible for supporting upper facilities management and ensuring that all facilities-related activities are effectively carried out. This role involves performing routine site inspections to implement and maintain building processes and best practices. The Facilities Coordinator will contribute to process improvement initiatives and cost-saving strategies.

Responsibilities:

  • Perform routine site inspections to ensure the implementation and maintenance of building processes and best practices.
  • Booking all planned preventive maintenance (PPM) appointments with external vendors.
  • Obtaining quotations for reactive works.
  • Filing and maintaining all maintenance and repair records.
  • Creating purchase requests and processing goods receipts for the same.
  • Managing statutory and health and safety records.
  • Assisting in the preparation for audits.
  • Providing coverage for the assistant facilities manager (AFM) when on paid time off (PTO).
  • Assisting from time to time with room set-ups for events.
  • Occasionally providing reception coverage.
  • Identify areas for process improvement and cost-saving opportunities.
  • Work closely with clients and suppliers to address their facility-related needs and requirements.
  • Ensure workplace safety by implementing and maintaining safe workplace procedures.
  • Follow escalation and incident reporting procedures, complying with company guidelines and strategies.

Qualifications:

  • Prior experience in facilities, property management, hospitality, or related fields.
  • Understanding of local occupational health and safety requirements, critical facilities, and vendor management.
  • Knowledgeable in various property systems.
  • Strong team player with a proven track record of flawless project execution.
  • Excellent communication skills and the ability to interact with clients and vendors effectively.
  • Passionate about delivering exceptional service and ensuring client satisfaction.

Location:

On-site –Dublin, IRL

Facilities Coordinator

Job Description:

The Facilities Coordinator at JLL is responsible for supporting upper facilities management and ensuring that all facilities-related activities are effectively carried out. This role involves performing routine site inspections to implement and maintain building processes and best practices. The Facilities Coordinator will contribute to process improvement initiatives and cost-saving strategies.

Responsibilities:

  • Perform routine site inspections to ensure the implementation and maintenance of building processes and best practices.
  • Booking all planned preventive maintenance (PPM) appointments with external vendors.
  • Obtaining quotations for reactive works.
  • Filing and maintaining all maintenance and repair records.
  • Creating purchase requests and processing goods receipts for the same.
  • Managing statutory and health and safety records.
  • Assisting in the preparation for audits.
  • Providing coverage for the assistant facilities manager (AFM) when on paid time off (PTO).
  • Assisting from time to time with room set-ups for events.
  • Occasionally providing reception coverage.
  • Identify areas for process improvement and cost-saving opportunities.
  • Work closely with clients and suppliers to address their facility-related needs and requirements.
  • Ensure workplace safety by implementing and maintaining safe workplace procedures.
  • Follow escalation and incident reporting procedures, complying with company guidelines and strategies.

Qualifications:

  • Prior experience in facilities, property management, hospitality, or related fields.
  • Understanding of local occupational health and safety requirements, critical facilities, and vendor management.
  • Knowledgeable in various property systems.
  • Strong team player with a proven track record of flawless project execution.
  • Excellent communication skills and the ability to interact with clients and vendors effectively.
  • Passionate about delivering exceptional service and ensuring client satisfaction.

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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