Team Administrator

2 weeks ago


Dublin, Dublin City, Ireland Savills Full time

The Role / Location

The Team Administrator should be proactive and able to work independently while providing administrative support to a large team. This position entails handling secretarial and administrative tasks, managing diaries, and organizing activities within the Building and Project Consultancy Department.

Key Responsibilities

  • Organizing travel arrangements for the team when necessary.
  • Attending weekly departmental meetings, preparing agendas, taking minutes, and following up on action items.
  • Completing typing tasks such as letters, reports, and spreadsheets.
  • Managing digital filing systems.
  • Handling diary schedules.
  • Responding to email and phone inquiries.
  • Collaborating with the Finance Department on debtor matters.
  • Keeping Salesforce Work In Progress (WIP) records updated monthly and creating instruction records.
  • Coordinating with marketing and research departments on various projects.
  • Managing Purchase Orders (POs) for suppliers or subcontractors.
  • Preparing monthly invoices using specialized software.
  • Assisting with document printing when necessary.
  • Sorting and managing departmental mail.
  • Performing mail merges from databases and spreadsheets.
  • Updating client instruction trackers.

The role may involve assisting the team with additional tasks to meet departmental needs.

Skills, Knowledge, and Experience

  • Goal-oriented, flexible, well-organized, and thrive in a challenging work environment.
  • Proficient in Microsoft Office, Excel, and PowerPoint.
  • Strong multitasking and attention to detail.
  • Experience with databases.
  • Strong organizational and prioritization skills.
  • Fluency in verbal and written English.
  • Professional presentation and excellent customer relationship skills.
  • Effective communication and interpersonal abilities to build relations within the organization.
  • Ability to handle confidential information with discretion.

Savills Ireland is committed to diversity and inclusion.

Savills is dedicated to fostering an inclusive and diverse workplace. We strive to create an environment that values everyone's skills and promotes diversity.


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