HR Administrator, Talent Acquisition and Relief

3 weeks ago

Dublin, Dublin City, Ireland SPEEDECK Full time
HR Administrator, Talent Acquisition and Relief (Full Time) Dublin, Ireland Description

HR Administrator, Talent Acquisition and Relief, Dublin

Location: Dublin 8

Contract: Full-time, Permanent

The purpose of the HR Administrator, TA & Relief role is to efficiently manage the Relief Panel for the Organization while providing crucial administrative support to the Talent Acquisition (TA) team. Reporting to both the Senior TA Specialist and the Senior HR Manager, this position ensures the smooth operation of relief staffing processes and assists in various TA-related tasks. Responsibilities include overseeing relief staff assignments, coordinating schedules, and handling administrative duties to streamline recruitment efforts. Additionally, the role involves collaborating closely with the TA team to facilitate efficient hiring processes and contribute to the overall success of the HR department.

Responsibilities:

  • Liaise with Line Managers around resource requirements for Relief cover in their projects.
  • Co-ordinate and manage the Relief Calendar and Relief panel for the Organisation.
  • Creating a road map and strategic recruitment for Relief candidates for the organisation.
  • Influence and drive continuous improvement through creating and developing good working relationships with Managers and employees across all levels.
  • Gather and manage a database of applicants and potential candidates.
  • Full cycle relief recruitment; manage all recruitment advertising, source, screen, prepare interview packs, interview, pre-screening checks, offer and regrets to candidates.
  • Compile and update relief job descriptions and interview plans where necessary.
  • Participate on interview panels as required.
  • Follow up with candidates post-interview, e.g., offers, regrets.
  • Provide Line Managers with regular status updates.

TA Administration

  • Responsible for collating and managing all Talent Acquisition paperwork in an accurate, timely & efficient manner.
  • Manage and respond to all internal and external queries in the Talent Acquisition inbox within the agreed timeframe.
  • Responsible for keeping all accurate data within HR systems and spreadsheets.
  • Coordinate the weekly recruitment advertisements through various platforms, including placing job adverts and updating job descriptions.
  • Regularly review, shortlist, and conduct telephone screenings for suitable candidates.
  • Liaise with the TA team to schedule candidate interviews in a timely and well-organised manner.
  • Responsible for making job offers to successful candidates & drafting and issuing official offer documentation.
  • Participate in and contribute to weekly Talent Acquisition team meetings in line with the organisational values.
  • Support the Talent Acquisition Team on various HR Projects to ensure continuous improvements and streamlining of processes.
  • Generate reports in TA when required for weekly/ monthly metrics and board reports.
  • Provide an administrative support function to the HR Team when required.

What you will need:

  • Previous administrator experience in the HR field.
  • Relevant third level qualification at degree level in HR with CIPD membership (desirable).
  • Must have excellent organisational skill with strong focus on attention to detail.
  • Excellent interpersonal and communication skills.
  • Ability to write clear and accurate reports, analyse data and present in a confident
    manner.
  • Proficiency in MS Word, Excel, PowerPoint, Sharepoint, MS Teams and database
    systems.
  • Ability to work as part of a team which shares a common goal.
  • Ability to use initiative and seek direction when appropriate.
  • Ability to anticipate problems and generate solutions.
  • Ability to work under pressure and prioritise competing demands.
  • Ability to deal with confidential information and work with integrity.

We are driven by the fundamental belief that homelessness is wrong. Wrong because it is a failure of society that creates victims out of ordinary people and robs them of their potential. Wrong because it can be prevented, it can be solved but is allowed to continue and in doing so, undermines society.

Focus Ireland currently employs 435 people in various capacities that include permanent, fixed term, full time, part time, and relief.

We aim to create continuous improvement and add value through partnership, integration, accessibility and empowerment of all employees.

What we offer

Top up Maternity Benefit up to 22 weeks

Top up Paternity leave up to 8 days

Education Policy - provision of financial support for upskilling/qualifications

Paid expenses

Cycle to Work scheme

Annual Leave – 25 days

Defined Contribution – 5% employee contribution and 7% employer contribution

EAP – Employee assistance programme –staff counselling

Death in Service benefit – 3 times salary

#J-18808-Ljbffr

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