Executive Assistant

3 weeks ago


Dublin, Ireland Red Chair Recruitment Full time

Executive Assistant & Administrative Coordinator Our client is a professional body that represents thousands of businesses in Ireland, they currently require an Executive Assistant & Administrative Coordinator to join their team. Reporting to the CEO you will be responsible for- PA Duties including; diary management, travel arrangements, organising meetings, document uploading for Board meetings and assisting the CEO with committee nominations New registrations including: Managing paperwork for co-op setups and rulebook amendments, Maintaining a log of amendments Submitting setups and amendments via CORE portal, Liaising with external stakeholders and co-op management Proofing and formatting rulebooks, File management, Auditing files and Liaising with the Registry of Friendly Societies. Administrative Dutiesincluding; Annual Report production, Mail merge letter creation Calendar maintenance, PowerPoint presentations, Facilities management Database & CRM maintenance, Email distribution lists, Answering calls and queries Newsletter creation and distribution, Providing assistance to other departments Archive management, Conference organisation, Email inbox monitoring and Administrative support to internal committees. Event Management;Organising and executing various company events, Event list provided Website Management: Maintaining websites using Wordpress and Uploading content. Requirements Experience in both HR and General Administration with good PA skills. Good exposure to setting up meeting, event management. Experience with CRM systems such as CORE Good exposure to Database admin, compliance, GDPR. Good IT skills with knowledge of Access database or similar and MS Office WordPress proficiency, Desktop publishing skills a plus Adobe software skills (InDesign, Illustrator, Photoshop, Acrobat) a plus Updating websites and/or managing newsletters Skills: PA Secretarial Administration Event Management Desktop Publishing Wordpress Benefits: Pension park holidays


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