Executive Assistant

4 weeks ago

Dublin, Ireland Glanbia Full time

The Opportunity

At Glanbia Performance Nutrition (GPN), our mission is to inspire people everywhere to achieve their performance and healthy lifestyle goals We are a global leader in the performance nutrition industry and have a portfolio of powerful brands, including Optimum Nutrition, BSN, Isopure, SlimFast, Body&Fit, Nutramino, Think, LevlUp and Amazing Grass. With growing global interest in healthy, active lifestyles, our products appeal to a variety of consumers with a wide range of performance and healthy lifestyle motivations. They demand new product formats and have a growing appetite for healthy snacking and plant-based protein. Increasingly, they shop online for their health and fitness needs. We’re an agile business led by brands and inspired by consumers. We are a values-led organisation focused on driving sustainable business performance.

This role will support a number of members of our Global Executive Leadership Team, who are primarily based in Dublin and London. The role will require close collaboration with peer roles in Chicago and in other locations.

This permanent position will report to the VP HR . 

Ensure the Leadership Team’s time is managed to the maximum level of effectiveness through superior diary management. Daily schedules; Travel; Monthly/Quarterly Reviews, Meetings; event planning and proactive preparation of activities Manage all forms of transportation arrangements (Itineraries, flights, liaise with drivers, arrange visas, currency, hotel bookings, meeting arrangements) Timely liaison and communication both within the organisation and outside communities Utilise internal networks at all levels to provide the Leadership Team with information on key issues within the business. Maintain (and present monthly) all records of expense, vacation days and time scheduling for members of the Leadership Team. Responsible for the diary management and co-ordination of all activities ensuring the LT are well briefed and prepared including: Handling confidential information and sensitive issues in an entirely reliable manner and production and circulation of information Documents/presentations Support the LT with scheduling and planning meetings and events; including preparation and collation of documents for meetings. Ensure all filing systems and bring forward systems are maintained. Follow up on behalf of the LT to ensure actions are completed and deadlines are met. Other ad hoc responsibilities to assist including research and production of presentations and printing as required Assist with stationery and food orders when required

The Skills you will bring to the team

Experience supporting at Senior Management level Strong IT skills in Word, PowerPoint, Outlook, proficient in Excel, combined with strong desire to maintain these skills at a high level Sensitivity to the ‘mood’ of the organisation to assist the effectiveness of the interaction of the LT with their teams and the broader business Core competencies – Reliability combined with high personal standard Ability to work in high pace environment and under pressure, flexibility to work out of normal hours to deliver high quality support Integrity, trust in dealing with highly confidential information Exceptional organisational skills, combined with ability to prioritise competing demands, maintain high quality standards and meet deadline on multiple projects / tasks Strong organisational awareness and commitment to the companies values Excellent interpersonal skills with the adaptability to change style and approach to suit audience Ability to communicate clearly and well at all levels (written, spoken, including handling telephone) and sound numeracy skills Must have a strong work ethic, stamina, highly motivated, bright, quick to learn and the ability to work at sustained pace Must be flexible and approachable with a positive can-do attitude and ability to anticipate needs of others Sensitive to culture, time zones and the needs of a global organisation Good numerical skills

Where and how you will work   

The opportunity will be based in Dublin with hybrid working arrangements available through our which allows you a greater choice in how you work and live, giving you a better work-life balance.

What we would like to offer you

The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package including staff discounts, generous family leave policy, competitive salary.

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