Executive Assistant

1 month ago


Dublin, Ireland Cpl Healthcare Full time

My client one of the biggest financial services companies in Ireland is looking to recruit an Executive Assistant with 4+ years of experience.

If you are interested in this role apply directly or email your CV to laura.mcnamara@cpl.ie

The role:

An exciting opportunity has arisen to join their Dublin office as an Executive Assistant.

You will have the opportunity to develop your career and gain experience working in a fast-moving team.

Your role will involve providing support and assistance to Audit and Assurance partners and key members of their team.

Who are we looking for?

  • Dedicated high achievers.
  • People who thrive in a fast-paced environment and will stop at nothing to ensure a project is complete.
  • Detail-oriented process improvers.
  • Critical thinkers who naturally see opportunities to develop and optimise work processes – finding ways to simplify and standardise.
  • Self-directed people who take ownership of their work to drive productivity, change, and results.

What does the role entail?

  • Act as a gatekeeper / first point of contact for their partners
  • PA to partners and provision of administrative support to key members of their team
  • Diary management and planning through prioritisation of appointments
  • Receiving calls and dealing with clients and colleagues in a professional manner
  • Organising internal and external meetings
  • Maintenance of client contact information within CRM system
  • Maintaining templates for key client documents
  • Liaising with Client Take On Team to ensure efficient on boarding of clients
  • Managing all correspondence
  • Minute-taking at key team meetings
  • Preparation of presentation slides and material using Powerpoint
  • Business continuity planning
  • Assist with coordination and management of special projects, as required
  • Various ad-hoc administration duties

What skills willthe successful candidate have?

  • Handle confidential information and sensitive issues in a reliable and discreet manner
  • Have the ability to work as part of a team, while also being able to use initiative when needed
  • Have the ability to communicate professionally and articulately at all levels
  • Have strong organisational skills and an efficient approach to organising their tasks
  • Have a strong client focus
  • Have excellent oral and written communication skills
  • Be flexible and adaptable to learning/taking on new tasks and responsibilities
  • Be proficient in MS Office packages
  • Knowledge of CRM would be an advantage but not essential as full training will be given
  • Have a high level of attention to detail (extremely important)
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