Billing Specialist

Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We're a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What's In It For You

Competitive salary
We are globally hybrid with 2 days in office (please check the specifics for this role during interview process)
Flexible working hours
Private Pension Plan fully paid by the company after probation
Private medical insurance with Catastrophe cover fully paid by the company
Employee recognition program and spot bonuses

Job Description

The Billing Specialist is responsible for the day-to-day execution of all billing tasks for a specific jurisdiction(s)

Main responsibilities

Follow up of proper timesheet maintenance across a portfolio of jurisdictions / clients
Transfer time across jobs and/or proceed with time write-off as and when requested
Clearance of overnight issues as per task list calendar.
Running the draft bills process in line with Jurisdictional requirements into NavOne across a portfolio of jurisdictions/clients
Manage requests for ad hoc invoices and raise draft invoices in the system
Reverse invoices or raise credit memos
Follow-up with the staff/managers to ensure the invoices are approved as per the internal deadline
Answer queries on billings raised by the staff
Ensure the process is understood and followed by everyone
Ensure our database is up to date (resources, charge out rates, etc.)
Maintain accurate job fees set up in the system for each client
Prepare various reports on time as and when requested
Assist with ad hoc finance tasks or projects as and when requested
Provide cover for other members of the finance team when absent
Strictly adhere with all internal billing policies, processes, procedures, regulations and task planning
Strictly adhere to the internal billing policies and regulations

#LI-DR1

#LI-Hybrid

Qualifications

Knowledge, Skills and Experience.

A degree in Accounting, Finance or equivalent professional qualifications
At least 2 to 5 years of experience in a finance role, ideally in Billing
Strong ERP knowledge (preferably NavOne)
Proficiency in English, both verbal and written. French is an advantage
Intermediate computer software skills, including Excel, Word & PowerPoint
Analytical and Critical Thinking

Competencies

Ability to meet demanding deadlines and productivity requirements
Ability to work autonomously, paying attention to details and meet or beat the deadlines
Good understanding of basic accounting principles
Ability to prioritise and multitask
Curious, eager to learn and to continuously improve our processes
Good interpersonal and communication skills, act as a team-player with other finance team members and as a business partner with other departments within the group

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there's anything we can do to make the process easier for you. You can reach us at [email protected].

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.