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Senior Administrator

1 month ago

Dublin, Dublin City, Ireland Cpl Full time

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1 day ago Be among the first 25 applicants

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My client based in Dublin West is looking for an experienced administrator that also has experience in organising travel & accommodation. This is a permanent role that is fully onsite in their offices in Dublin 22. If you have 3+ years relevant experience apply directly or send your CV to [email protected] for immediate consideration.

Key Responsibilities

  • Act as the primary point of contact for all travel-related matters across the organization
  • Manage the primary travel email inbox by monitoring incoming messages and prioritizing emails, and promptly forwarding them to the appropriate team members or departments as needed
  • Manage the travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
  • Ensure clear and timely communication between head office and approvers/on-site offices
  • Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
  • Oversee and support travel operations in Ireland and across European project sites
  • Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
  • Monitor and ensure compliance with all travel requests
  • Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
  • Maintain accurate records of all travel-related bookings
  • Prepare high quality reports as required
  • Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
  • Assist the other areas of the Travel Department as required

Requirements
  • Good command of English, both written and spoken
  • Organization, attention to detail, and time management
  • Self-motivated, assertive individual, problem solver and teamwork oriented
  • Excellent interpersonal skills and business acumen
  • Extremely proficient in MS Office applications
  • Awareness about international travel regulations

#CplOS25

Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionInformation Technology
  • IndustriesStaffing and Recruiting

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