Personal Assistant

Shape a future with purpose at Arup in Dublin.

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

An exciting opportunity has arisen in our Dublin office for an experienced Personal Assistant (PA) to provide meaningful and proactive support to two of our senior directors. This role requires a high level of confidentiality, initiative, curiosity, individual awareness, and influencing skills, along with excellent communication, planning and organisational capabilities.

As a Personal Assistant at Arup, you will:

• Extensive diary management, coordinating travel arrangements, and organising internal and external meetings both in Ireland and overseas.
• Identifying process improvements, managing upwards, providing ongoing feedback, and understanding the importance of confidentiality.
• Dealing with clients, staff and other Arup representatives.
• Liaising with staff and other personal assistants both nationally and internationally.
• Organise internal team meetings, booking meeting rooms and arranging catering requirements.
• Working on own initiative or as part of a team and deal with administrative duties competently.
• Providing cover for Reception during breaks, if necessary, providing an efficient and professional first point of contact for clients and staff alike.
• Formatting of documents produced by others to company guidelines and handling large quantities of information, often working within tight deadlines.

Does this role inspire you?

We're looking for someone who is passionate. These are the essential skills and qualifications for the position:

• A professional qualification, e.g. Member of the Executive & Personal Assistants Association (EPAA), or a desire to achieve this.
• Possess previous experience (+5 years) at an executive level and a proven record of excellent PA skills.
• Excellent knowledge of MS Office software.

We also value:

• High level of personal integrity and professionalism.
• Excellent communication, planning, and interpersonal skills.
• Ability to work independently.
• Excellent time management as well as excellent problem-solving skills.
• Flexibility - ability to integrate in a constantly evolving working environment
• A keen eye for detail and quality
• Ability to work in a fast-paced, dynamic environment.
• Ability to work under pressure and manage multiple priorities.
• Able to build strong and highly collaborative and inclusive working relationships with peers, leaders and other stakeholders.

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: Arup is committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You\'ll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible.

Do you want to join us in shaping a better world?

We are an equal opportunity employer and welcome applications from talented individuals of all backgrounds.