Personal Assistant
4 days ago
Responsibilities
Project management of small divisional projects Coordinate and attend internal divisional partner meetings, acting as secretary to the meeting including the proactive development and circulation of agendas, and tracking of action items. Act as a key liaison between the Partner and internal/external stakeholders, including Group countries, the Irish Executive, other partners and clients - managing relationships with discretion and professionalism. Some limited diary and calendar management, including scheduling meetings, events, and travel arrangements. Some limited screening and management of iingmunications, including calls, emails, and correspondence. Prepare high-quality documents including reports, presentations, proposals, and meeting minutes Support the preparation and submission of client proposals and tender documents, particularly for public sector clients via the eTenders platform. Manage departmental subscriptions, renewals, andpliance-related documentation. Supporting some of the senior heads of division reporting to the Head of Consulting where time permits Coordinating and preparing requests for information for the Head of Consulting which required liaison with other partners Assist with client onboarding and anti-money laundering (AML) procedures. Liaise with internal departments such as Finance, Marketing, IT, and Facilities for budgeting and other operating matters Support monthly invoicing and financial reporting Prepare group reports and returns on behalf of the Head of Consulting Organise and contribute to quarterly finance reviews and debtors' meetings. Coordinate the production and distribution of the quarterly Consulting Newsletter. Provide support around key project and client deadlines. Undertake ad hoc administrative and project-based tasks as required. Ideal CandidateMinimum of 5 years' experience in a similar senior PA or EA role, ideally within a professional services or consultancy environment. Capacity to work on own initiative A proactive and practical approach to work management is key Exceptional organisational and time management skills, with the ability to prioritise and multitask effectively. Strong interpersonal andmunication skills, both written and verbal. High level of discretion and confidentiality in handling sensitive information. Strong attention to detail andmitment to accuracy. Proactive, solutions-focused mindset with a "can-do" attitude. Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. fortable with numbers and simple financial tasks necessary Experience with eTenders, AML processes, and client onboarding an advantage. fortable working in a hybrid environment and adapting to changing priorities. Don't wait. Act.
Please Note: Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Mazars will process your personal data for the purpose of handling your application. Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation. Job ID 3f31c5e8-9727-49ed-8a84-1980e9c6e100
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