Personal Assistant

Personal Assistant - Consulting - Maternity Cover

Forvis Mazars

Grow. Belong. Impact.

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 50,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Why join us

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position

We are currently seeking a highly capable and professional Senior Personal Assistant to provide comprehensive executive support to the Head of Consulting and another Consulting partner. This is currently a temporary opportunity within a dynamic and fast-paced professional services environment but with potential to progress to a full time role

The successful candidate will be proactive, highly organised, and discreet, with a proven ability to manage competing priorities and maintain high standards under pressure. This role requires a confident communicator who can build strong relationships across all levels of the firm and with external stakeholders.

Key Responsibilities

• Project management of small divisional projects
• Coordinate and attend internal divisional partner meetings, acting as secretary to the meeting including the proactive development and circulation of agendas, and tracking of action items.
• Act as a key liaison between the Partner and internal/external stakeholders, including Group countries, the Irish Executive, other partners and clients - managing relationships with discretion and professionalism.
• Some limited diary and calendar management, including scheduling meetings, events, and travel arrangements.
• Some limited screening and management of incoming communications, including calls, emails, and correspondence.
• Prepare high-quality documents including reports, presentations, proposals, and meeting minutes
• Support the preparation and submission of client proposals and tender documents, particularly for public sector clients via the eTenders platform.
• Manage departmental subscriptions, renewals, and compliance-related documentation.
• Supporting some of the senior heads of division reporting to the Head of Consulting where time permits
• Coordinating and preparing requests for information for the Head of Consulting which required liaison with other partners
• Assist with client onboarding and anti-money laundering (AML) procedures.
• Liaise with internal departments such as Finance, Marketing, IT, and Facilities for budgeting and other operating matters
• Support monthly invoicing and financial reporting
• Prepare group reports and returns on behalf of the Head of Consulting
• Organise and contribute to quarterly finance reviews and debtors' meetings.
• Coordinate the production and distribution of the quarterly Consulting Newsletter.
• Provide support around key project and client deadlines.
• Undertake ad hoc administrative and project-based tasks as required.

Ideal Candidate

• Minimum of 5 years' experience in a similar senior PA or EA role, ideally within a professional services or consultancy environment.
• Capacity to work on own initiative
• A proactive and practical approach to work management is key
• Exceptional organisational and time management skills, with the ability to prioritise and multitask effectively.
• Strong interpersonal and communication skills, both written and verbal.
• High level of discretion and confidentiality in handling sensitive information.
• Strong attention to detail and commitment to accuracy.
• Proactive, solutions-focused mindset with a "can-do" attitude.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook.
• Comfortable with numbers and simple financial tasks necessary
• Experience with eTenders, AML processes, and client onboarding an advantage.
• Comfortable working in a hybrid environment and adapting to changing priorities.

Don't wait. Act.

Please Note: Mazars is an Equal Opportunities Employer. In applying for a role with us, you consent that Mazars will process your personal data for the purpose of handling your application. Mazars endeavours to recruit and fill vacancies directly. However, at times when we do need to engage with agencies, Mazars operates within a preferred supplier list (PSL) and only work and partner with recruitment suppliers where our agreed contractual terms are in place. If unsolicited CVs are received from agencies, we will not be liable for payment of introduction fees. Thank you for your co-operation.