Executive Assistant

Overview

When you join Verizon, you want more out of a career. A place to share your ideas freely — even if they're daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people live, work and play by connecting them to what brings them joy. We do what we love — driving innovation, creativity, and impact in the world. Our V Team is a community of people who anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together — lifting our communities and building trust in how we show up, everywhere & always. Want in? Join the #VTeamLife.

What You'll Be Doing

The Executive Assistant provides administrative support for Global Sourcing & Supply Chain in our Ireland office(s). Performs a variety of clerical duties including scheduling meetings on behalf of senior leadership, preparing correspondence using various software platforms, fulfilling purchase requests, and assisting with the logistical needs of the department. Ensures that all is running efficiently in the office. Answers calls, greets guests, plans travel, schedules appointments, and takes care of the day-to-day. Pulls together reports and presentations, or plans an event or an office move. Partners with support staff & leadership teams across the Global Sourcing, Supply Chain & Sustainability teams, as well as cross-functional business partners.

As an energetic self-starter you are organized, detailed oriented and thrive on resolving operational challenges that come your way. You'll ensure that everything is running efficiently in the office.

You will represent Verizon both internally and externally through interactions with employees, partners, and customers. Use your business knowledge and professionalism to support your team by coordinating and ensuring office efficiency for Global Sourcing, Supply Chain & Sustainability.

Responsibilities Include

• Managing and maintaining multiple executive's calendar(s) with constantly changing priorities, while maintaining sensitivity, including scheduling meetings and appointments without clearance on occasion.
• Performing routine administrative functions such as responding to inquiries with standard letters or arranging meetings and conferences, screening telephone calls and visitors, ascertaining proper handling of inquiries. Bringing urgent issues for action to executive's and/or supervisor's attention.
• Preparing presentations, agendas, reports, special projects, and other documents.
• Planning and organizing meetings and events that include internal and external partners.
• Organizing and coordinating the operation of an office overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively.
• Possessing a high level of organization, planning, follow through, and is able to be sure things get done on time.
• Coordinating with other Executive Assistants to resolve executive scheduling conflicts and ensure constant coverage.
• Planning events, travel and logistics coordination for business unit and team meetings and other events, this includes processing departmental expenses and limited budget oversight.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Assisting with employee onboarding and offboarding, equipment ordering, upgrades, returns, office supply inventory, etc.
• Providing onsite support for company events and meetings.
• Managing sensitive matters with a high level of confidentiality and discretion.
• Finding new ways to increase office efficiency and innovative ways to support the team's other duties as assigned.
• Gaining thorough knowledge of the GSSCS team's span of control, as well as, company policies and procedures.

What We're Looking For

You're motivated by being an integral part of the team, doing your part to enable others to do their job well. You enjoy a fast-paced environment and working towards tight deadlines. You're phenomenal at staying organized and on schedule, while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team.

You'll Need To Have

• Bachelor's degree or relevant work experience.
• Experience supporting senior leaders.
• Administrative experience.
• Strong proficiency with Google Workspace (Gmail, Sheets, Docs, Slides)

Even better if you have one or more of the following

• A degree.
• Excellent verbal and written communications skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Juggled multiple high priority projects.
• Supported a team for their administrative needs.
• Prior experience supporting multiple executives.
• Ability to work well independently and under pressure.
• Great Google Workspace skills
• Demonstrated ability to stay organized and meet deadlines.

If Verizon and this role sound like a fit for you, we encourage you to apply even if you don't meet every "even better" qualification listed above.

Where you'll be working

In this hybrid role, you\'ll have a defined work location that includes work from home and assigned office days set by your manager.

Scheduled Weekly Hours

37.5

Equal Employment Opportunity

Verizon is an equal opportunity employer. We evaluate qualified applicants without regard to race, gender, disability or any other legally protected characteristics.

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