Senior Administrator

Location: Dublin, Ireland

Date Posted: Oct 22, 2025

Position: Company Secretary - Senior Administrator

Location: Dublin, Ireland (Hybrid)

Overview

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here? We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for a Senior Administrator to join our Company Secretarial Team as part of our financial services business in Dublin.

As part of the global expansion of the Maples Group’s financial services offering, our Dublin office opened its doors in 2008. Located in the city centre, a commitment to service excellence and investment in our people quickly established Dublin as a regional hub where our 200+ teammates deliver best-in-class solutions to clients worldwide alongside our colleagues in legal services.

As part of our Dublin team you will be performing the below key duties:

- Will be expected to act as a main point of contact for client companies, their boards of directors and liaise with lawyers;
- Will coordinate, schedule and attend Board, Committee and Shareholder meetings, draft agendas, minutes and resolutions;
- Will coordinate all statutory and regulatory filings, maintain statutory books and records, coordinate document execution, and act as a channel of communication for clients and directors on all matters of company law and corporate governance.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

- Degree qualified with a strong academic background
- A corporate secretarial qualification from the Chartered Governance Institute UK & Ireland is highly preferable
- 1-2 years’ experience in a corporate company secretarial role preferably within Irish legal or accountancy firm(s)
- Familiarity with the Companies Act 2014
- Knowledge of Diligent Software is a bonus
- Previous experience of structured vehicles/aviation companies an advantage
- Knowledge of all MS Office Suite
- Strong team player but also equally capable of working on their own initiative
- Excellent time management, organizational and prioritisation skills plus excellent communication skills

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development programmes
- Savings or pension plan
- Life insurance
- Travel insurance
- Global mental wellness programme
- Sports clubs and social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world/'s preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

Note: This role may be considered a Controlled Function for regulated clients under the Central Bank (Individual Accountability Framework) Act 2023 (the IAF). Holders should familiarise themselves with the Conduct Standard, and Fitness and Probity requirements, of the IAF. Relevant training will be provided

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