Network Administrator
4 weeks ago
Job Type: Full-time, 3 Year Fixed Term Contract
Start Date: February 2025
Location: Flexible, Hybrid, some travel to WEI office in Naas and regional travel may be required.
Salary: Competitive Package
Reporting to: Skillnet Offshore Wind Academy Scheme Manager
Closing date for applications: You are advised to submit your application as soon as possible as we reserve the right to close this post at any time, once we have received sufficient applications. Applications including a CV and one-page cover letter should be emailed to: Rachael.McFarlane@windenergyireland.com
The Candidate:
The successful candidate will play a pivotal role in the coordination of training activities within the Skillnet Offshore Wind Academy, an exciting new scheme enhancing the skills and capabilities of the workforce in the offshore renewable energy sector.
You will be a self-motivated, enthusiastic individual with a keen eye for detail who enjoys working on your own initiative and is naturally organised.
Role Description:
Skillnet Offshore Wind Academy (SOWA) requires a self-motivated, enthusiastic individual to coordinate the training bookings and data entry of the network, along with working with accounts and facilitating the procurement activity of the network. The role is based in Naas, Co. Kildare, working remotely for the foreseeable future.
Working closely with the SOWA Scheme Manager, Head of Finance and wider Wind Energy Ireland team, along with SOWA and Wind Energy Ireland Members, the successful candidate will administrate the timely and efficient delivery of SOWA training data, finance information,
procurement preparation and compliance requirements.
The role requires an ability to multitask, support the current team and be an advocate of high-quality training, communication, data input and report generation.
Duties will be varied and will include but are not limited to:
1. Assist the Scheme Manager with ongoing data capture, procurement preparations and monthly financial reporting.
2. Prepare for and assist the SOWA Scheme Manager and Head of Finance with Audits, Compliance visits, Procurement processes and related tasks.
3. Regularly communicate with trainers and member companies to arrange courses and bookings in an efficient manner.
4. Accurately track costs associated with all courses: course fees; venue costs; certification etc. to ensure competitive pricing, best value and match funding targets are achieved.
5. Manage a shared inbox and address or escalate queries as appropriate.
6. Assist with the development of marketing material for courses and the distribution of same.
7. Manage the Skillnet online activity management system, Sonraí, including data entry & quality control to ensure KPIs are met and all information is accurate and up to date.
8. Support on applications for funding for future training development programmes.
Other Duties and Responsibilities:
All employees are expected to be flexible and support activities outside their specific role where required, including attending conferences, meetings, and industry events.
Knowledge/Skills/Experience:
1. Ability to work well on own initiative or in a team, with an ability to target actions and a commitment to see tasks through to completion within agreed deadlines.
2. Time management skills with ability to multi-task and prioritise key objectives on a daily basis.
3. Strong organisational & time management skills with high attention to detail and the ability to meet deadlines.
4. Well-developed interpersonal skills with the ability to build relationships and inspire confidence.
5. A team player with excellent communication skills, both written and verbal.
6. Prioritise and manage work strands whilst maintaining a high level of customer service and satisfaction.
7. A strong work ethic and willingness to go the extra mile to provide great service, in line with WEI values and our commitment to members.
8. Proficiency in MS Office and Excel.
Desirable:
1. An aptitude to adapt quickly to unfamiliar systems and procedures.
2. A positive attitude towards the work, enthusiasm and willingness to work as part of a cross-functional team.
3. A familiarisation with marketing and design tools such as Canva, Adobe Photoshop or other.
4. 3+ years experience in administration.
5. A service-minded approach with a strong customer focus in line with WEI values and our commitment to members.
Work Environment and Benefits:
Wind Energy Ireland prides itself on being a good employer, creating a people-focused company, developing teams, enhancing roles and supporting its people. We are committed to a positive progressive culture that facilitates a great work environment.
WEI's offices are based in Naas, Co. Kildare. We accommodate flexible working arrangements, and staff are required to be available to attend meetings and/or work from the office when needed (typically approx. 4 days per month). Staff are also required to be available to attend WEI conferences and policy forums (typically 4-5 events annually).
Wind Energy Ireland currently provides the following non-salary benefits:
- WEI offers 23 annual leave days and 4 company days.
- Healthcare scheme provided by VHI following 6 months' service.
- Pension scheme with employer contributions following 6 months' service.
- WEI facilitate and have systems in place to allow for hybrid working and support flexible working.
- Employee Assistance Programme available for each staff member.
- WEI operates a competitive sick pay scheme.
- WEI supplies a phone and laptop, along with home office equipment.
- WEI pays mileage at standard civil service rates.
Interested? Apply Now
Applications with a one-page cover letter should be emailed with subject line: Network Administrator - Skillnet Offshore Wind to: Rachel.McFarlane@windenergyireland.com
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