(Only 24h Left) Accounts Payable Administrator

Overview

Job Title: Accounts Payable Administrator

Reports to: Accounts Payable Supervisor

Role Type: Maternity Cover (9 Month Contract)

Location: Long Mile Road Dublin 12

Responsibilities

The Accounts Payable (AP) Assistant is responsible for the day to day efficient and effective activities of the accounts payable function in a high-volume dynamic environment covering all Calor’s suppliers’ island wide. The successful candidate will be ensuring all supplier invoices are processed timely, supplier accounts are reconciled, and payments are issued. Excellent communication and interpersonal skills to make continuous improvements within the team including providing expertise and guidance to define or refine processes whilst playing an active role.

- Processing Invoice/credit notes o Invoice review and approvals.
- Processing of payments, including multi-currency payments.
- Handling of queries from suppliers.
- Adherence to procedures and processes aimed at achieving improved/best AP practice.
- Performing the AP monthly close and preparing monthly creditor accrual listings
- Reconciliation of some balance sheet accounts
- Investigation and correction of rejected payments.
- Supplier reconciliations.
- Processing of intercompany charges.
- Sub-contractor tax returns.
- Data Management & vendor account maintenance.
- Credit Card reconciliations.
- Preparation of month end reports.
- Provide support & assistance to other finance departments.
- Other ad hoc duties as delegated by the Supervisor
- Ensure that health and safety of yourself and your colleagues is a priority in everything that you do - log Health an Safety conversations, as appropriate focusing on either an ‘unsafe condition’ where we see something that could cause injury to a person or an ‘unsafe act’ which is something that someone does that can lead to injury.
- To deliver excellence in customer experience (CX) by embodying Calor’s values and upholding the standards of accountability, seamless service, and curiosity.
- The successful candidate will be an effective contributor to the company’s control regime by being vigilant re duplicate invoices, attempted frauds, etc. working closely with Procurement department & suppliers, ensuring our processes operate at an optimal level.
- Helping to adhere to scheduled pay runs and minimising the use of ad-hoc, urgent payments.
- Supporting the standardisation and improvement of processes, procedures, controls, and systems. This may include automation of processes and activity where there is a business case for doing so.

The Person Specification

The ideal person for this role will have a high level of accounts payable experience in a dynamic industry, with a demonstrable track record of having operated lead change for a vibrant organization.

- A minimum of 3 years’ experience working in AP in a high-volume dynamic environment. is essential.
- General knowledge of accounting practices including processing invoices for payment, journal entries, account reconciliation and analysis.
- Must have knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable
- Hands on proficiency, knowledge, and use of Navision ERP with proven ability to enhance PTP systems.
- Experience and understanding of the PTP process.
- Multitask & hands on experience using online banking for arranging payment runs, including foreign currency transactions and preferably with knowledge of sweeping.
- Excellent computer skills i.e. Word, Excel
- Ability to work within a team but also to work on own initiative.
- Excellent interpersonal and communication skills, both written and verbal
- Possess a high level of attention to detail in all aspects of the position.
- Customer First Mindset: Prioritizes customer needs and ensures their concerns are addressed with empathy and care.
- Experience in multi company/Group environment is an advantage.

Benefits

- Annual Leave entitlement starts at 22 days and increases with service level, plus 2 additional company days.
- Subsidised Canteen facilities, Pension Scheme, Maternity Benefit, Income Protection and Life Assurance are among the valuable services available to our employees.
- We offer an Employee Assistance Programme (EAP) and a Cycle to Works scheme to contribute to our employee's health and wellbeing, with our EAP also made available to the employee's immediate family.
- Permanent employees are eligible for Professional Development Programmes to further develop themselves and we support our employees with 1 paid day off annually to engage in Volunteering activities.
- Free Car Parking facilities available at all locations, including EV charging

Why Join the Calor?

At Calor, you'll be part of a purpose-driven organization committed to delivering cleaner, more efficient energy solutions across Ireland. As a leading supplier of LPG and BioLPG, we are actively driving the energy transition across the island of Ireland.

Calor's culture is built on core values that guide everything we do:

- Integrity: We operate with honesty and transparency, ensuring our actions align with our words.
- Trust: We empower our employees, entrusting them with responsibilities and encouraging initiative.
- Curiosity: We foster an environment where questioning the status quo leads to innovation.
- Inclusivity: We value diverse perspectives and strive to create a workplace where everyone feels they belong.
- Passion: We are dedicated to the success of our people, our business, and the communities we serve.

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