Office Administrator

1 week ago

Galway, Ireland Logstrup Ireland Full time

Office Administrator Company Overview: Logstrup (Ireland) Ltd specialises in providing high-quality, custom-built electrical switchgear solutions. Their primary focus is on delivering innovative, reliable, and efficient products that meet the unique needs of various industries, including data centres, renewable energy, and infrastructure projects. Location: Tuam, Co. Galway, Ireland Job Purpose The Office Administrator will play a pivotal role as part of a team in ensuring exceptional customer satisfaction by efficiently handling various administrative and customer service-related tasks. Key Responsibilities of the Role Customer Service: Accurately process sales orders, ensuring all details are correctly entered into the ERP Monitor and manage order statuses, updating customers as necessary. Generate and issue invoices in a timely manner and resolve any invoice-related queries. Respond promptly and professionally to customer inquiries Act as a point of contact between customers and the production team. Communicate customer requirements and feedback to the shop floor, ensuring alignment and timely delivery. Import and update files on the ERP system, ensuring data accuracy and integrity. Prepare and format Excel files for production, ensuring all data is accurate and up-to-date. Collaborate with the production team to confirm details and requirements. Monitor and manage inventory levels, conducting regular stock checks. Update stock records in the ERP system and report discrepancies. Process purchase orders, ensuring all details are accurate and compliant with policies. Liaise with suppliers to confirm order details and delivery schedules. Office: Perform various administrative tasks to support the customer service, finance and production teams as required Maintain and manage CRM system Maintain organised and efficient filing systems, both digital and hard copies (as required). Pro-actively handle day-to-day queries and support activities for the customer service, finance and production teams. Manage office supplies inventory and place orders, as necessary. Plan and implement new office procedures, alongside your colleagues. Manage Contracts with suppliers and Customers Answering calls in a friendly and welcoming manner Ad Hoc duties Key Requirements 3+ years experience in a similar customer service / office role. Technical Proficiency: Proficient in Microsoft Office Suite, particularly Excel. Experience with ERP / CRM systems is highly desirable. Competencies Excellent Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with customers, suppliers, and colleagues at all levels. Attention to Detail: High level of accuracy in data entry and document preparation with the ability to identify and correct errors. Organisational Skills: Excellent time management and multitasking abilities with a strong capability in prioritising tasks meeting deadlines. Problem-Solving Abilities: Strong analytical skills to troubleshoot and resolve customer and operational issues. Customer-Focused Attitude: Dedicated to providing outstanding customer service with the ability to handle challenging situations with professionalism. Team Player: Able to work collaboratively within a team environment. Strong interpersonal skillswith excellent listening abilities. Job Type: Full-time or Part-time Education: Leaving Certificate (preferred) Language: English (preferred) Work Location: In person, Tuam, Co. Galway

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