Transport Coordinator

Transport Coordinator - Maternity Cover
Location: Dublin (FoodCloud Hub, Tallaght) – Hybrid working (mix of on-site and remote)

Contract: 9-month fixed-term (maternity cover)

Reporting to: Head of Operations

Hours: 37.5 hours per week

Salary: €35,000 per annum

FoodCloud has a vision for a world where no good food goes to waste and the only thing bigger than our vision is our drive – we are an organisation of doers that are driven by kindness, fairness and a desire to help people and the planet.

Would you like to join an organisation that is passionate about tackling food waste and increasing social inclusion in communities across Ireland and internationally? Are you an experienced Transport Coordinator who would like to work for one of Ireland's fastest growing social enterprises? If this sounds like you, we have the ideal role here at FoodCloud.

About the Job
We are seeking an experienced Transport Coordinator to join our Operations team on a 9-month maternity cover contract. In this role, you will be responsible for the safe, efficient, day-to-day coordination of FoodCloud’s transport operations. This includes managing our fleet of vehicles and supporting any third-party logistics activities to ensure food is collected and delivered smoothly to our community partners.

You will maintain our Fleet Management System (FMS), ensure all vehicles are roadworthy and compliant (tax, insurance, CVRT), schedule necessary maintenance, and act as the go-to person for transport queries across the organisation.

You will also coordinate training for staff in vehicle use and uphold FoodCloud’s health and safety standards in all transport activities.

This position is focused on hands‑on operational support and reports to the Head of Operations, working closely with colleagues in our Dublin hub and across our three FoodCloud Hubs. It’s a fantastic opportunity to contribute directly to FoodCloud’s mission by ensuring no good food goes to waste.

Key Duties
Fleet Compliance & Maintenance: Maintain oversight of FoodCloud’s vehicle fleet to ensure all vehicles are taxed, insured, and have valid CVRT (roadworthiness) certificates at all times. Schedule and coordinate regular servicing, repairs, and preventative maintenance for vehicles, working with approved garages or service providers as needed. Keep detailed records of all maintenance activities and ensure any vehicle issues are addressed promptly to guarantee safety and reliability.

Fleet Management System (FMS): Maintain and update our Fleet Management System with current information on vehicle status, service dates, tax/insurance renewals, and usage logs. Support and train Hub teams in fully utilizing the FMS for daily checks, scheduling, and reporting. Ensure data in the system is accurate and leveraged to keep transport operations running smoothly.

Health & Safety Compliance: Ensure all transport activities and processes comply with FoodCloud’s Health & Safety and Food Safety standards. Ensure each vehicle is equipped with required safety equipment and that this equipment is regularly inspected and maintained. Implement and monitor regular vehicle safety checks (daily/weekly checklists by drivers), ensure these checks are documented, and escalate any issues or incidents as appropriate. Support Hub Managers in conducting incident investigations and corrective actions if any transport-related accidents or issues occur, helping to improve safety practices continuously.

Transport Coordination & Support: Act as the key point of contact for transport-related queries and requests from internal teams. Liaise with Hub Managers and other colleagues to coordinate daily and weekly delivery/collection schedules, ensuring our fleet is used effectively to meet the needs of food redistribution. When ad-hoc or urgent deliveries/collections arise, work with the relevant team to plan and dispatch vehicles or arrange alternatives. Monitor vehicle utilisation and availability, and work with teams to prioritise transport tasks to maximise the amount of food rescued and delivered. If needed, coordinate with third‑party logistics providers for day-to-day transport support (such as arranging external couriers or transport partners for specific routes or overflow capacity), ensuring they meet our operational standards.

Training & Compliance Support: Coordinate and provide training for staff or volunteers in safe vehicle operation and transport procedures. Ensure all colleagues who drive FoodCloud vehicles (e.g. van drivers, hub staff) have completed any mandatory training or induction – this may include topics such as safe driving practices, vehicle equipment use (refrigeration units, tail-lifts, etc.), manual handling of goods, and FoodCloud’s transport policies. You may conduct in-person training sessions (especially for Dublin-based colleagues) and schedule external training where required (e.g. driver certification refreshers). Continuously promote a culture of safety and compliance among all teams involved in transport.

Administration & Documentation: Maintain up-to-date transport documentation and policies. This includes keeping all fleet documents (insurance, tax discs, CVRT papers) organised and accessible, and updating any internal transport policies or checklists as needed in collaboration with the Operations team. Ensure that relationships with existing service providers (maintenance garages, vehicle leasing companies, fuel card providers, etc.) are well managed and that service levels remain high. Provide regular updates or reports to the Head of Operations on transport status, issues, and needs.

Other Operational Duties: Perform other transport coordination tasks as required to support FoodCloud’s day-to-day operations. This may include assisting with transport-related procurement (e.g. arranging vehicle hire or replacement vehicles if one is off the road), and generally being hands‑on support for any transport matters that arise during the maternity cover period.

Qualifications and Skills

Minimum of 3 years experience in Logistics and Transport coordination

Experience in implementing and complying to global or national standards and regulations across Health & Safety and Emissions

Strong interpersonal and communications skills and ability to work with a wide range of both internal and external stakeholders.

Excellent cross functional planning skills

Demonstrated ability to work in a fast paced and ever changing environment.

IT literate and able to work with Excel, PowerPoint, Fleet Management Systems etc.

Up to date driving licence with no endorsements.

Interest in climate and sustainability, particularly with regards to Logistics and Transport

Benefits Overview

The role is a fixed-term contract and will be based in our Dublin Hub in Tallaght, with flexibility for hybrid working in line with operational requirements

We are very proud of our culture, and our vision, mission and values which you can read more about on our website and on social media channels

We are dedicated to supporting all colleagues in their development with a breadth of training, mentoring and experiences available. This spans a range of learning and development programmes, continued focus on wellbeing and direct support on qualifications and personal improvement plans

Pension contribution: matching up to 5% of an employee's salary

Tax Saver, Income Protection, Bike to Work Scheme, discounted gym and sports club memberships, and more

If this sounds like your ideal role, we would like to hear from you. Please include your CV and Cover Letter and use the link to apply now The closing date for applications is 31 October 2025.

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