Facilities Administration Opportunity

2 weeks ago

Dublin, Dublin City, Ireland beBeeFacilities Full time €48,000 - €64,000

Job Overview: We are seeking a skilled Facilities Administrator to join our team.

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The Role:

As a Facilities Administrator, you will be responsible for providing administrative support to the office. This includes managing incoming queries, front office meeting and greeting visitors, contributing to the planning and execution of engaging events, and monitoring and maintaining health and safety standards.

Key Responsibilities:

  • Manage both planned, preventative and reactive maintenance for the building.
  • Liaise with contractors, service providers and internal stakeholders to manage all works that need to be carried out on the premises.
  • Monitor and maintain Health & Safety standards and procedures for the building.
  • Manage the courier system which includes arranging vendors, post and packaging.
  • Perform an extensive array of administrative tasks including ordering stationery, office supplies and other consumables.
  • Provide support to PAs on site.
  • Credit control – processing and ensuring timely payment of invoices for the facility.

Required Skills and Qualifications:

You will bring prior experience gained in a busy office environment and be proficient in IT, particularly the Microsoft Office suite. Experience of using SAP and Ariba systems is a distinct advantage.

Benefits:

The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package including staff discounts.

Where and How You Will Work:

The opportunity will be based in our office in Citywest Dublin 24 across 5 days per week.

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