Senior Facilities Coordinator

2 days ago

Shannon, Ireland beBeeFacilities Full time €40,000 - €55,000

We are seeking a highly motivated and detail-oriented Facilities Administrator to join our team in a fast-paced and rewarding environment. The successful candidate will be responsible for coordinating daily activities with the onsite facilities teams and contractors, as well as scheduling planned preventive maintenance works.

Key Responsibilities:
  • Coordinate with approved contractors for planned and reactive maintenance, ensuring adherence to company standards and service level agreements.
  • Arrange site access, inductions, and permits for contractors.
  • Monitor contractor performance and report any service or safety concerns.
  • Raise purchase orders for facilities materials, tooling, and supplies in line with procurement policies.
  • Process contractor and supplier invoices, ensuring accurate coding and approval in line with finance procedures.
  • Track expenditure against budgets for facilities activities.
  • Maintain documentation to support audits and regulatory inspections.
Candidate Requirements:
  • A minimum of 2 years administrative experience, preferably in a facilities or tooling department.
  • Proficient in use of MS Office applications.
  • Detail oriented with exceptional time management and multi-tasking ability.
  • Excellent coordinating and organizational skills.
  • Ability to work independently and meet schedules.
  • Excellent verbal and written communication skills, including strong interpersonal skills and team building skills.
  • Previous experience in facilities administration, maintenance coordination, or tooling support.
  • Understanding of contractor management processes, procurement procedures, and basic accounting principles.
  • Fluent in English (written and spoken).

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