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Senior Executive Assistant
3 weeks ago
Job Summary:
This dual-function role combines the provision of executive administration support to senior leaders and teams, as well as providing administrative support to key functions.
The ideal candidate will have executive assistant experience at a senior level in a similar role, coupled with strong organisational skills, attention to detail and proficiency in MS programmes.
Key Responsibilities:
- Communicate with senior leaders and teams to ensure availability for meetings, arrange venues, hotel accommodation and transport as required.
- Organise events and functions, including venue selection, accommodation, menus, audio-visual or technology support.
- Work alongside other executive assistants on projects and provide cover when required.
- Proactively manage diaries, direct incoming calls, visitors and email.
- Attend meetings, assist with minute taking and undertake ad hoc duties as requested.
Requirements:
- Strong organisational skills and attention to detail.
- Comfortable working on own initiative and part of a team.
- Excel at managing a diverse and demanding workload.
- Proficiency in MS programmes, including Excel, Word and Teams.
- Experience of administration of a CRM system advantageous.
Additional Responsibilities:
- Be a key point of contact for members/students accessing services.
- Proactively engage and follow up with service requests.
- Ensure efficient processing of beneficiaries' payments, grants lists and abatements.
- Monitor and reconcile bank accounts.
- Liase with banks regarding queries, statements, payments etc.
- Quarterly projection/cash flow to end of year/audit queries.
- Monitor and record monthly receipts of all donations.
- Manage correspondence to donors re tax relief, standing orders etc.
- Responsibility of GDPR procedures.
- Arrange logistics for quarterly board meetings – rooms, catering, papers and minute-taking.
What We Offer:
Competitive compensation package, opportunities for career growth and development, and a dynamic work environment.
