Financial Operations Coordinator

7 days ago


Dublin, Dublin City, Ireland beBeeBilling Full time €75,000 - €100,000

Job Title: Billing Specialist

About the Role:

The billing specialist will manage the client billing process, working closely with internal teams and clients to ensure smooth billing operations.

  1. Oversee the client onboarding process, ensuring all billing requirements are accurately documented for the billing team.
  2. Collaborate with partners to establish billing timelines and ensure seamless coordination throughout the process.
  3. Set up new payers and work with Legal Payment Authorities (LPAs) to ensure proper setup and coordination.
  4. Partner with lawyers to review Work in Progress (WIP) and confirm billable items according to the agreed-upon timetable.
  5. Draft bills for review by relevant team members and partners.
  6. Ensure VAT checks are completed, and verify billing details against VAT regulations and payer information.
  7. Issue final bills, including e-bills, and track dispatch dates to ensure accurate delivery to the correct email addresses.
  8. Work closely with the Credit Control team to manage re-issues of bills, credit notes, and follow up on outstanding payments.

The ideal candidate will have previous experience in a billing role, ideally within a law firm or professional services environment. They should have a strong understanding of billing processes, excellent communication skills, high attention to detail, and proficiency in billing software and MS Office.

This is an exciting opportunity for a detail-oriented and proactive billing specialist to join our team.

Key Qualifications and Experience:

  • Previous experience in a billing role, ideally within a law firm or professional services environment.
  • Strong understanding of billing processes, including VAT, WIP management, and e-billing.
  • Excellent communication skills and the ability to collaborate effectively with various stakeholders.
  • High attention to detail with the ability to manage multiple tasks and deadlines.
  • Proficient in billing software and MS Office, particularly Excel.


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