Office Operations Manager

3 days ago

Dublin, Dublin City, Ireland beBeeAdministrator Full time €60,000 - €80,000
Job Description

A highly skilled administrator is required to oversee the day-to-day operations of our office, ensuring a smooth and efficient work environment.

The successful candidate will have professional and personal skills to work alongside and communicate with staff at all levels, both verbally and through written word.

A key aspect of this role is maintaining confidentiality and handling sensitive information with discretion.

Key Responsibilities:

  • Manage daily office operations, including reception duties and switchboard cover.
  • Process and distribute incoming mail and packages.
  • Coordinate the shipment of IT equipment.
  • Process documents for counter signatures.
  • Assist Co Sec with obtaining signatures, arranging notaries, and apostilling documents.
  • Support Senior Management with administrative tasks, off-site documentation, and liaison regarding office improvements and events.
  • Source and manage office supplies and consumables.
  • Organize internal events and manage facilities helpdesk tickets on our platform.
  • Monitor access reports and administer employees/visitors access cards.
  • Maintain health and safety compliance, including DSE assessments, risk assessments, fire safety, first aid, manual handling, and new joiner inductions.
  • Oversee maintenance of furniture, fixtures, and fittings, ensuring a clean office environment.
  • Manage contracts, review service levels, and complete purchase orders to ensure effective resource allocation.

Required Skills, Qualifications, and Experience:

  • Social/Personal skills:
    • Polite and courteous demeanor, able to deal with a variety of people and respond calmly to situations.
    • Awareness of cultural backgrounds and ability to interact accordingly.
    • Remain calm under pressure and maintain a positive approach.
    • Desire to deliver high-quality service and continuously improve.
    • Attention to detail.
  • Management skills:
    • Anticipate problems and have options available to resolve them.
    • Assess situations and identify appropriate resources.
    • Prioritize tasks in a dynamic environment.
    • Allocate resources to resolve tasks.
    • Ability to create and agree SMART objectives with superiors and subordinates.
    • Ability to step into roles to supplement limited resources.
  • Technology Skills:
    • Intermediate MS Office skills.
    • Ability to work with diverse technology (switchboard, video conferencing, wifi).
    • Capability to resolve simple technical problems and identify more complex issues and manage their resolution.

About Us

We are a visionary innovator providing trading and workflow automation software, high-value analytics, and strategic consulting to corporations, central banks, financial institutions, and governments.

We bring together some of the best and most successful financial technology companies in the world.

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