Senior Event Coordinator and Administrative Lead

3 days ago

Dublin, Dublin City, Ireland beBeeAdministration Full time €45,000 - €60,000

We are seeking a skilled and experienced professional to fill the role of Conference & Administration Manager. This position will be responsible for overseeing the effective operation of the Conference Centre at Teagasc Ashtown Campus, managing administrative support for all programs on site, and ensuring alignment with Teagasc policies and corporate governance procedures.

">Key Responsibilities
  • Manage the Conference Centre, including liaising with event hosts, leading pre-conference planning, room setup, IT systems, event materials, financial coordination, problem-solving, and producing post-event reports and recommendations.
  • Oversee campus-wide administrative operations, including reception/switchboard, stores, and layout of staff and student offices.
  • Ensure administrative best practices and quality customer service standards are maintained at all times.
  • Promote a positive and cooperative working environment in collaboration with the Campus Operations Manager and administration team.
">Finance, Governance & Compliance
  • Lead and oversee the implementation of Teagasc finance, budgetary, and procurement policies, ensuring high standards of governance in collaboration with the Enterprise Leader, Campus Operations Manager, Finance Department, and local Heads of Department.
  • Manage purchasing processes and ensure regulation compliance with regard to maintenance of the Conference Centre, stores, office supplies, insurance, cleaning, and other central services as assigned.
  • Collaborate with the Campus Operations Manager to support procurement administration: raising requisitions, ensuring purchase orders are correctly coded, directed to appropriate authorisers, prompt GRNing, quote/tender compliance, and processing is completed on a timely basis.
  • Review and oversee monthly financial processes including accruals, PO/GRNI cancellations/force completions, and reporting, in collaboration with the Stores Officer and Campus Operations Manager.
  • Prepare month-end financial reports and accruals, as required.
  • Act as the main point of contact for campus-related Finance queries, in collaboration with the Campus Operations Manager.
  • Promote, implement, and monitor adherence to HR, ICT, and Finance policies and procedures in co-operation with Operations Directorate/Head Office functions.
  • Provide staff training on the use of Integra Centros (e.g., requisitioning, GRNs, expenses).
  • Ensure adherence to relevant governance and compliance protocols across all administrative functions.
  • Actively participate in the annual business planning process, risk management, and the Performance Management and Development System (PMDS).
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