Document Information Coordinator

7 days ago

Dublin, Dublin City, Ireland beBeeDocumentInformation Full time €30,000 - €34,000
Job Title: Document Information Coordinator

We are seeking a detail-oriented and organized professional to manage our project documents and ensure seamless information flow.

Key Responsibilities:
  • Manage project document registers, request for information logs, action logs, issue logs, and other project control tools.
  • Assess, interpret, and summarize the status of various registers and logs on the project.
  • Generate and distribute weekly status/overdue reports related to project documents, actions, issues, and other project-related information.
  • Ensure the proper issuance and storage of documents according to the project document control procedure.
  • Interface with external document suppliers, such as consultants and contractors, to ensure compliance with project document control procedures.
  • Maintain a robust and clear project filing system and actively contribute to its improvement.
  • Support the implementation of project Quality Assurance, Quality Control, and Health and Safety processes by participating in internal and external audits.
  • Provide general administrative support to the project team, including photocopying, filing, document collation, data entry, and office supply management.
  • Monitor and update ongoing runway developments at major airports worldwide and produce a monthly update.
  • Manage the external stakeholder database and prepare inputs for monthly executive reports.
Requirements:
  • Proficiency in Microsoft Word, Excel, PowerPoint, and database management.
  • Strong documentation skills and attention to detail.
  • Effective verbal and written communication skills, including the ability to present information clearly and concisely.
  • Ability to work independently, set priorities, and meet deadlines.
  • Excellent interpersonal skills, with the capacity to collaborate effectively within a multi-disciplinary team.
  • Flexibility and ability to multitask.

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