Chief Operations Coordinator

3 days ago

Dublin, Dublin City, Ireland beBeeExecutive Full time €45,000 - €55,000

Job Title: Senior Administrator

This role is a high-profile position where success depends on your ability to anticipate needs, manage competing priorities, and communicate with clarity and confidence.

You will play a central role in supporting senior executives. Your work will ensure optimal efficiency, enabling smoother operations across the business.

Duties and Responsibilities:
  • Coordinating complex schedules: Coordinate complex diaries, schedule appointments, and manage meeting calendars to ensure maximum efficiency for senior executives.
  • Travel arrangements: Book travel and accommodation across the UK and Ireland, as well as internationally, coordinating across multiple time zones.
  • Confidential correspondence: Handle confidential correspondence on behalf of senior directors, providing comprehensive secretarial and administrative support.
  • Query management: Act as a first point of contact for queries or escalations, ensuring they are directed to the appropriate team member.
  • Document preparation: Prepare documents in advance of meetings and for general communication purposes, including formatting, proofreading, and creating draft slides from written notes.
  • Site visits coordination: Plan and coordinate site visits in line with brief and executive requirements, acting as the key point of contact for both internal and external stakeholders.
  • Project delivery: Lead and deliver projects as required, driving improvements in operational or administrative processes.
  • Cross-functional collaboration: Work collaboratively across multiple teams and functions to support business priorities, in particular supporting and covering other administrators when required.

We value individual differences and create an inclusive environment at work. Together, we achieve excellence every day.

This role requires a highly organized, detail-focused, and adaptable person who can build strong relationships across all levels and proactively support colleagues.

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